Accounts Payable Specialist

Chicago, IL, United States

We Love What We DO!

For 130 years we have empowered individuals, families, and communities to overcome poverty and systemic barriers, embrace opportunities, and thrive across generations. To fulfill that mission, we provide high quality early childhood education, family-centered adult education, and senior services to more than 3,000 individuals annually.

Our services ensure that children, families and seniors GO further.

Position Summary

The Accounts Payable Specialist position is responsible for overseeing the timely processing of activity related to all vendor setup, invoices, payments, and billings. This includes vendor verification, purchase order system management, credit card processing, and the handling of overdue payments according to Chicago Commons policies. The Accounts Payable Analyst (A/P) interacts with all levels across the organization and will possess the ability to manage highly confidential and sensitive information, and have the ability to plan, prioritize, and organize a diversified workload. This position will manage the daily operations and strategic objectives of the Company's accounts payable cycle through implementation, maintenance, and management of all accounts payable business functions and procedures for the accounts payable process.

Education & Certification Requirements

• BA/BS Degree in Finance/Accounting •

Experience & Training Requirements

•Minimum 3-5 years of related experience

•Well-developed analytic and critical thinking skills

•Advanced communication and interpersonal skills

•Detail orientedDetail-oriented with ability to work independently in an environment that requires a work product that is highly accurate and timely

•Extensive knowledge and understanding of proper accounting processes for accounts payable and expense transactions and activitiesactivities.

•Able to demonstrate proficiency with computerized accounts payable software applicationsapplications.

•High degree of proficiency with Microsoft Office software (Excel, MS Word)

Desired Outcomes

Establish and track key performance indicators (KPI) and service level levels (SLAs) as it relates to the processing of invoices.

Perform and report out on analytics of our current vendors.

Maintain contract database.

Monitor all credit card transactions and travel and entertainment activities.

Essential Job Requirements & Duties

•Maintain an active team approach with departments, consultants, and third parties across the agency when collaborating on important tasks.

•Responsible for processing ACH payments and vendor records into the banking system for regular payment.

•Perform vendor verification as required.

•Support the procurement process, as required.

•Reconcile invoices and identify discrepancies.

•Highly organized with ability to manage multiple priorities and deliver assignments on time

•Excellent listening, written and verbal communication skills

•Managing the corporate credit card process, assigning, tracking, reconciling as needed

•Will work closely with payroll on behalf of Home Care

•Cross train with the Payroll managerto serve as back up for the Home Care payroll as needed.

•High degree of integrity including ability to successfully deal with sensitive or confidential information

•Demonstrate extensive knowledge and understanding of proper accounting treatment for accounts payable transactions and activities

•Enter financial transactions into internal databases

•Stay updated on industry and legislative changes

•Monitors timely receipts of invoices, and responds immediately to any requests for additional information.

•Works in conjunction with the VP of Finance Senior Staff Accountant and program directors to ensure timely processing of grant expenses in the general ledger and payment to

•Maintains required records, reports, and files in an organized manner.

•Assists the VP of Finance with monthly closing, analytical reviews of expenditures and auditing processes as required.

•Other duties relevant to the job assignment as assigned.

•Ensure adherence to Commons policies and procedures for all expenses including credit card transactions.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform. While performing the duties of this job, the employee is regularly required to speak and read English proficiently. The employee must regularly operate a word-processing system and therefore must be able to read, produce and transmit data on such a system. The employee frequently is required to stand, walk, reach with hands and arms, and stoop, kneel, crouch or crawl. The employee will work prolonged periods of sitting at a desk and working on a computer. The employee must occasionally lift and/or move up to 15 pounds. Specific vision requirements include the ability to see at close range.

Working Conditions:

(The unavoidable, externally imposed conditions under which the work must be performed, and which create hardship for the incumbent including the frequency and duration of occurrence of physical demands, environmental conditions, demands on one's senses and mental demands.) None

Chicago Commons is an equal opportunity employer. We consider all applicants for employment without regard to race, religion, color, age, sex, national origin, citizenship, ancestry, marital or parental status, sexual orientation including gender identity, gender expression, military discharge status, physical or mental disability, or any other status or characteristic protected by law. In addition, Chicago Commons provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws (including during the application or hiring process).

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