Senior Grant Procurement Specialist

Davis, CA, United States

Senior Grant Procurement Specialist page is loaded Senior Grant Procurement Specialist Apply locations Portland, Oregon time type Full time posted on Posted 5 Days Ago job requisition id R5825 At PGE, our work involves dreaming about, planning for, and realizing a smarter, cleaner, more enduring Oregon neighborhood. Its core to our DNA and we haven’t stopped since we started in 1888. We energize lives, strengthen communities and drive advancements in energy that promote social, economic and environmental progress. We’re always on the lookout for people passionate about leading and being a part of teams that are advancing innovative clean energy solutions that are also affordable and accessible to all.

Summary The Senior Grant Procurement Specialist will provide specialized Federal grant procurement expertise in support of PGE's grant procurement policy and procedure development, sourcing and contracting with sub-recipients and third parties, and monitoring contract compliance in accordance with federal procurement requirements and special terms and conditions as required by each of the federal grant awards.

In this role you will:

Handle compliance with Grant contractual provisions, operationalizing PGE internal processes for Grant work: Including, but not limited to, procurement templates, RFP and contract language, report and process adherence validation, Made in America/Buy America - Contractual validation, Verification process for China and other restricted countries, vendor verification against sam.gov and additional Third Party Risk validation - contractual/subs, subcontract management – Contractual, Sub recipient sub-contractor compliance - Transactional controls/ Monthly invoicing checking, Special terms and conditions - Contractual

Use your expertise with federal government and grant sourcing and purchasing, maintenance of documentation on appropriate level of Federal Acquisition Regulation appropriate for grant documentation, approval of manufacturing pre-orders and coordination with purchasing to ensure material needs for projects.

Provide oversight of lead time and industry constraints, inventory strategies that support Grant standards or guidelines, coordination with internal Grant Team reporting, in addition to establishing standards internally for reporting and program startup and closer procedures, and reconciliation of materials and reporting to grant proposal team.

Preparing for Davis-Bacon Compliance - Weekly frequency: Review wage determination, Incorporate Davis-Bacon Provisions, Maintain accurate records of Timesheets, Calculate and track Fringe Benefits, Monitor compliance, Employee interviews and spot-checking, Davis-Bacon Apprenticeship Program Compliance requirements

Key Job Information

Senior Procurement Specialist 6586 Grade 8

Career Level: P4 Specialist Professional

Responsibilities

Sourcing Opportunities and Purchasing Strategy Identifies sourcing initiatives through historical spend data analysis; calculates baseline spend and savings estimates for sourcing initiatives; executes sourcing initiatives following prescribed framework for conducting strategic sourcing activities; designs, develops, implements and refines strategic category plans for the most complex spend categories; leverages industry experience and necessary stakeholders to drive for process improvement and cost savings for a sustainable and efficient source-to-pay process.

Inventory Control May manage overall inventory procurement; may proactively anticipate stakeholder needs and plan and oversee purchasing activities; may troubleshoot and resolve complex or unusual issues. Implement and maintain overall tracking and distribution methodologies for supplies and inventory.

Purchasing Activities Drives the procurement process for the most complex spend categories in compliance with PGE procurement guidelines; anticipates and validates business needs and develops requests for proposals and information and qualifications from suppliers; determines best method for procurement; negotiates pricing and obtains best value; complies with all legal requirements and regulatory deadlines; keeps key stakeholder groups informed and engaged throughout the strategic sourcing activity for assigned sourcing category.

Identification of Procurement Needs and Collaboration Facilitates collaborative stakeholder relationships; develops and maintains subject matter expertise in the assigned spend categories; communicates, educates and obtains support for the most complex strategic sourcing initiatives and processes from key stakeholders throughout the company; determines procurement needs; creates time lines for procurement and drafts bids and proposals; ensures timely delivery of goods and services.

Solicitation Process Administration Manages the overall contracting process with strategic providers of goods and services; develops requirements, conducts supplier outreach, evaluates proposals and selects and negotiates with suppliers; maintains knowledge of industry developments and opportunities.

Contract Management Executes contracts with key suppliers; ensures required terms and conditions are included; tracks and manages contract termination dates; manages key supplier relationships; monitors and measures performance relative to contract terms and conditions, service level agreements (SLAs) and key performance indicators.

Qualifications

Required:

Education Requires a bachelor’s degree in supply chain management, business, finance or other related field or equivalent experience.

Typically eight or more years in supply chain, category management/strategic sourcing or related field.

Valid driver’s license required

Preferred:

Experience with federal grants, federal government contracting and federal supplier qualification.

Experience with RFP, federal evaluation, award criteria and federal contracting.

Experience with Federal grant management including enforcing 2 CFR 200 requirements.

Davis-Bacon Compliance experience

Advanced knowledge of inventory control practices and systems (depending on area of specialization)

Advanced knowledge of contracting and procurement methods, standards, procedures and processes

Advanced knowledge of business practices and market conditions applicable to program and technical requirements sufficient to evaluate bids, contractor responsibility and contractor performance

Advanced skills in formulating sourcing strategies that accomplish performance and savings goals, anticipate potential threats or opportunities and are consistent with company goals and policies

Advanced skills in negotiating contracts for goods and services

Intermediate computer skills using Microsoft applications (Word, Excel, PowerPoint) and enterprise resource- planning systems and record systems (e.g., PeopleSoft, SharePoint, eRecords)

General Competencies

Advanced analytical skills

Advanced decision-making skills

Advanced influence skills

Advanced interpersonal skills

Advanced negotiation skills

Advanced organization and prioritization skills

Advanced presentation and facilitation skills

Advanced written and oral communication skills

Physical Capabilities

Driving/travel/commute: Daily within service territory - Occasionally (one to two times a month or less)

Driving/travel/commute: Overnight inside/outside the service territory - Occasionally (one to two times a month or less)

Computer use (use computer regularly for entire work shift)

Lifting/pushing/pulling: Up to 50 lbs.

Carrying: Up to 10 lbs.

Unstable surfaces requiring balance (i.e., moving equipment, boats) (check all that apply): Elevated areas (i.e., catwalks, roofs and high buildings)

Walking distances and surfaces (long distances and over rough, uneven or rocky surfaces)

Stairs (over 10 steps)

Ladders (over 10 rungs)

Environment - Indoor/Outdoor (check all that apply):

Office

Plant

Field

PGE supports hybrid flexible work arrangements; and will have a combination of in-the-office and working offsite. However, these arrangements may change due to business needs or changes in responsibility.

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Compensation Range:

$101,925.00 - $169,875.00 In addition, this position is eligible for a performance-based incentive bonus. Actual total compensation is commensurate with experience, skills, and education

PGE believes in rewarding dedicated performance. We provide a total rewards package that is designed to reward your contributions to the company, and, at the same time, support your well-being and professional development, both now and into the future. To find out more, click here .

Join us today and power your potential!

Assisting with storms or other Company emergencies is a part of all positions at Portland General Electric.

PGE is committed to diversity and inclusion in the workplace and is an equal opportunity employer. PGE will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law.

PGE does not discriminate on the basis of disability. We recognize individuals have a variety of abilities to offer and we believe there is much to value and celebrate by incorporating different abilities into the work we do. One very important way we live this out is in our application and interview process. We work hard to support individuals who may need an accommodation to fully participate in these processes. If you feel you may need an accommodation, or would like to request one, please notify the Talent Acquisition Specialist (Recruiter) associated with the job posting. You may also make this request by contacting [email protected]  or by calling 503-464-7250. The Recruiter will provide information and next steps for the accommodation process. Our Diversity, Equity & Inclusion (DEI) team is also available for support. You can contact them at [email protected] .

To be considered for this position, please complete the following employment application by the posting close date. Posting closes at midnight (Pacific Time) on the closing date below. If no date is listed, job is open until filled.

March 3, 2024 Similar Jobs (1) Sr. Procurement Specialist - Third Party Risk & Supplier Engagement Program Manager locations Portland, Oregon time type Full time posted on Posted 30+ Days Ago

At Portland General Electric, we’re innovators, builders, and achievers. We’re committed to powering our customers’ potential and making a difference for our community and the planet. Today, that commitment includes developing an intelligent and resilient electric grid, electrifying transportation and de-carbonizing the energy sector.

We’re proud to deliver an exceptional experience to help our customers thrive. Our mission is to make clean, reliable and affordable energy services available to all. We obsess over serving customers and are committed to growing employee career paths with purpose. Equity and inclusion are core business values; we celebrate our differences and are committed to developing teams that reflect the communities we serve.

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