Executive Assistant

Executive Assistant

LHH Recruitment Solutions is partnered with a financial services company in Phoenix, AZ that is looking for an Executive Assistant to join the team. This is a full-time Monday through Friday position $28.00-$33.00 per hour depending on prior experience. This requires a high-level of communication, professionalism, supporting board members with executive support.

Job Description:

• Manage executives' calendar, and schedule meetings
• Prepare meeting agendas, documents, presentations, and other materials.
• Take meeting notes and keep track of follow-up action items.
• Make sure important deadlines, projects, and tasks stay on track.
• Act as a main point of contact between the Executives and employees, customers, vendors, board members, advisors, and community partners.
• Communicate professionally with customers, volunteers, board members, and other important contacts.
• Help coordinate customer meetings, correspondence, briefing materials, and follow-up activities.
• Work closely with other executive assistants and administrative staff throughout the organization.
• Write, edit, and organize emails, reports, presentations, and other documents.
• Create and update procedures and documents that help the department stay organized.
• Maintain organized electronic and paper filing systems.
• Help manage the Executives' email inbox by identifying important messages, action items, and unnecessary emails.
• Assist with special projects involving other departments.
• Handle confidential and sensitive information professionally.

Qualifications: High school diploma or equivalent; associate or bachelor's degree preferred. 5+ year of recent proven experience as an executive assistant supporting a c-suite level executive Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Professional communication Experience supporting board of directors is highly preferred