Assistant Project Manager

Rockville, MD, United States

Category

Employment Opportunities

Job Location

Rockville

Tracking Code

808-823

Position Type

Full-Time/Regular

The Assistant Project Manager is responsible for assisting the Project Management Team with the daily

management, coordination, and execution of the construction process. This role will assist with safety

management, quality, cost management, contracting, scheduling, estimating, bidding and contract administration

function to ensure successful completion of the project, both timely and within budget.

ESSENTIAL DUTIES + RESPONSIBILITIES

Safety

Enforce the DAVIS Safety program in accordance with DAVIS Policies and Processes, local, state, and

federal laws to include all subcontractors

Participate in and reports on safety walks

Assist in the development of project-specific safety plan and orientation process

Obtain and maintain current certifications for First Aid, CPR and OSHA

Technical Knowledge

Maintain a complete, current and accurate set of contract documents and “as-builts”; electronically post

and update drawings with RFIs and submittals

Prepare change proposals, negotiate, execute, and issue change orders to subcontractors and others;

prepare revisions to the budget, as a result of change orders

Utilize subcontract terms and know how they apply to various situations on a project

Track and obtain properly executed documents to include contracts, insurance certificates, bonds and

Other Documents As Required

Assist and / or lead with project meetings, internal, owner or subcontract meetings, as required with

supervision of lead Project Manager

Prepare subcontractor meeting agenda and supporting materials; begin to run weekly meetings with

assistance / participation

Maintain meeting notes and issue meeting minutes that have been reviewed and approved by Project

Manager

Assist and / or lead in the preparation of the Project Status Report (PSR) to include project safety

reports; updating cost management items, schedule, and tracking document; identifying risk; and

generating project photos

Review, approve and code the subcontractor and vendor invoices, as directed

Lead and / or partner with DAVIS Superintendent to run subcontractor preconstruction, progress, and

coordination meetings, including the issuance of meeting minutes, as directed

Assist in the development of site logistics and sequencing diagrams; create the documents using proper

software systems

Assist in monthly project owner invoicing as required including subcontractor invoicing reviews, material

invoicing review, budget management

Assist and / or lead in the management of project closeout process with preparing and completing the

job close out check lists, punch list process, collecting and issuing project close out documentation

Gather documentation necessary to assist / execute financial closeout with owner, subcontractor and /

or vendor disputes

Take progress photos and save onto server; issue a photo report, as necessary

Perform other duties as assigned

Quality of Work

Participate in the implementation, and utilize the DAVIS Quality Management system in the execution of

the project

Using DAVIS standards, review and prepare proper submittals to comply with contract documents

Assist with the implementation of the budget/cost control process, change management process,

invoicing process, Project Status Report process, schedule control and maintenance process in

accordance with the DAVIS quality standards on a consistent basis

Create and manage quality control and deficiency logs utilizing Latista, or similar software

Assist in the development of thorough scopes of work for each trade to ensure buy-out completeness

Assist in the process to solicit, review and analyze bids from subcontractors and material suppliers for

correct scope of work; assuring accuracy

Learn and coordinate with other project team members to assure adherence to Best Practices

Commitment

Perform responsibilities with excellence in service, integrity and building relationships as exemplified in

DAVIS core values

Take the necessary steps in following tasks through to completion

Demonstrate involvement in DAVIS sponsored activities and industry-related events

Participate with the retention and recruiting of current and future DAVIS employees

Responsible for Project Engineer and Project Coordinator duties, as required to provide back up to

office staff when key personnel are absent

Cooperativeness & Teamwork

Team with DAVIS Superintendent to assist and / or lead the construction process for the duration of

the project

Actively participates and promotes a collaborative environment with owners, property managers, design

team members, co-workers, subcontractors, vendors and other contractors to enhance effective

communication

Work well with others at all levels; fosters the spirit of cooperation to create a collaborative team

environment

Communication

Effectively communicate with DAVIS team, owners, architects, and subcontractors from preconstruction

through project completion

Develop strong relationships with project team through owners meeting, project meetings, internal, and

/ or subcontract meetings

Participate in presentations for potential projects, internal corporate initiatives, etc.

Provide and use subcontractor qualification reports to assess subcontractor performance to provide

project teams with strategic guidance

Problem Solving

Identify and execute a proactive approach to solving project issues including supporting active research,

coordination with other DAVIS resources, connecting with Subcontractor community as necessary to

help foster creative solutions

Write fully coordinated RFI’s that offer solutions and field information to the design team

Implement solutions in a timely manner

Planning & Organization

Manage task priorities and execute effectively

Organize workflow, workspace, files and resources effectively

Know the details of the project while maintaining a big picture outlook

Timeliness

Demonstrate sense of urgency related to project billing and change order execution

Fulfill attendance and commitment expectations

Execute timeliness of project specific duties

Prepare, maintain and complete the job start-up and closeout checklists

Management & Leadership

Mentor and assist subordinate project team members

DAVIS COMMON ATTRIBUTES

SAFETY – Consistently works within DAVIS safety standards; promotes safety as a priority with

coworkers, subcontractors and external clients

TEAM COLLABORATION – Works effectively within their own team and across the organization;

promotes team atmosphere and culture; has a positive, can do attitude

COMMITMENT TO QUALITY – Applies DAVIS standards to produce high quality work on a

consistent basis; produces work that is accurate and reliable, actively demonstrates excellence in service;

builds and maintains integrity as a core function of their job and in their relationships with others

CHAMPIONS DAVIS BUSINESS – Consistently markets DAVIS business within the scope of their

job; actively seeks and / or supports new business opportunities; actively builds relationships and

encourages others to do the same

KNOWLEDGE, EXPERIENCE + SPECIAL SKILLS

Required

Bachelor’s Degree in Engineering, Construction Management, Architecture, or related field or equivalent

construction experience*

Minimum of two (2) years previous construction experience*

Knowledge of principles and practices of engineering and construction project management, including

safety standards*

Demonstrated ability to:

understand and learn technical systems and processes*

show initiative, self-motivation, decision making and appropriate level of commitment to job*

Exhibit the skills necessary to take on entry level management and leadership roles*

Decision making, research and analytical problem solving skills*

Time management with the ability to organize, assess and prioritize multiple tasks, projects, and

demands, and to work independently*

Possess strong verbal and written communication skills, and interact effectively at all levels within the

organization*

MS Office – Microsoft Word, Excel, Power Point and Outlook experience*

Project management and scheduling software experience (i.e. Primavera, MS Project, or other)*

Certifications for First Aid, CPR and OSHA 30-hour

General Contracting experience

PHYSICAL JOB DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully

perform the essential functions of this job. Reaching above and below, stooping, kneeling, crouching, and bending.

The employee must occasionally lift / carry / move up to 50 pounds. Manual dexterity to operate office equipment,

file, and perform specialized skills. Needs a high degree of concentration in a busy office environment.

WORKING CONDITIONS

Work environment characteristics described here are representative of those that must be met by an employee

to successfully perform the essential functions of this job. This position may require some travel for conferences,

Educational Sessions, And Other Company Events.

The noise level in the office work environment is usually moderate.

While performing the duties of this job, the employee may be exposed to higher noise levels and hazardous

working conditions when working at job sites. Safety precautions must be taken and resources will be provided.

NOTE: The above statements are intended to describe the general nature and level of the work being

performed by people assigned this job. They are not exhaustive lists of all duties and

responsibilities, knowledge, skills, abilities, physical job demands and working conditions

associated with the job.

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