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Real Estate Administrator_

Scottsdale

POSITION RESPONSIBILITIES

Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

+ Answer management phones and assist with tenant needs.

+ Respond to inquiries by providing routine information and or taking and delivering messages.

+ Receive, distribute, and review all purchase orders, track purchase orders, cross reference in Avid, alert management of any problems or unresolved purchase orders

+ Plan special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. and execute with management approval

+ Maintain inventory of office supplies and property staff directory.

+ Prepare and administer service agreements and collect certificates of insurance

+ Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents.

+ Research account payable inquiries

+ Support Chief Engineer with administrative tasks as needed.

+ Monitor work orders and follow up with engineering team to ensure work orders are timely completed

+ Compile, review, and process Tenant Utility Billings

+ Provide management team with aged delinquency reports, and other reports, as requested.

+ Perform other miscellaneous tasks as needed/required.

POSITION REQUIREMENTS

+ Must have a minimum high school education. Associate’s or Bachelor’s degree preferred.

+ Minimum of 2 years previous commercial property management experience.

+ Experience with MRI and Yardi software, preferred.

+ General accounting experience and knowledge, including an understanding of A/P, A/R

+ Possess professional demeanor and excellent interpersonal and customer service skills.

+ Have access to reliable transportation and maintain a valid driver's license.

+ Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook.

+ Excellent communication skills, both verbal and written.

+ Able to demonstrate strong multi-tasking skills

+ Ability to work independently.

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