Real Estate Administrator_
Scottsdale
POSITION RESPONSIBILITIES
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
+ Answer management phones and assist with tenant needs.
+ Respond to inquiries by providing routine information and or taking and delivering messages.
+ Receive, distribute, and review all purchase orders, track purchase orders, cross reference in Avid, alert management of any problems or unresolved purchase orders
+ Plan special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. and execute with management approval
+ Maintain inventory of office supplies and property staff directory.
+ Prepare and administer service agreements and collect certificates of insurance
+ Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents.
+ Research account payable inquiries
+ Support Chief Engineer with administrative tasks as needed.
+ Monitor work orders and follow up with engineering team to ensure work orders are timely completed
+ Compile, review, and process Tenant Utility Billings
+ Provide management team with aged delinquency reports, and other reports, as requested.
+ Perform other miscellaneous tasks as needed/required.
POSITION REQUIREMENTS
+ Must have a minimum high school education. Associate’s or Bachelor’s degree preferred.
+ Minimum of 2 years previous commercial property management experience.
+ Experience with MRI and Yardi software, preferred.
+ General accounting experience and knowledge, including an understanding of A/P, A/R
+ Possess professional demeanor and excellent interpersonal and customer service skills.
+ Have access to reliable transportation and maintain a valid driver's license.
+ Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook.
+ Excellent communication skills, both verbal and written.
+ Able to demonstrate strong multi-tasking skills
+ Ability to work independently.
Powered by JazzHR