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Inclusively
Mountain View, CA, United States
Inclusively is partnering with an electronic design automation company to hire an Executive Assistant. **Please note: this role is NOT an internal position with Inclusively but with the partner company.** ABOUT INCLUSIVELY: Inclusively is a digital tech platform that connects candidates with disabilities, who may benefit from workplace accommodatio
Job Source: InclusivelyCrowdStrike
Sunnyvale, CA, United States
#WeAreCrowdStrike and our mission is to stop breaches. As a global leader in cybersecurity, our team changed the game. Since our inception, our market leading cloud-native platform has offered unparalleled protection against the most sophisticated cyberattacks. We’re looking for people with limitless passion, a relentless focus on innovation and a
Job Source: CrowdStrikeApplied Materials
Santa Clara, CA, United States
The Executive Admin Support role is based at our Santa Clara, Calif. office. This is an onsite role (no remote or hybrid opportunity). No relocation assistance available for this role. Successful candidate will have at least TEN (10) years' experience as an Executive Administrative (or similar role). **Key Responsibilities** + Uses extensive knowle
Job Source: Applied MaterialsSnap Inc.
Palo Alto, CA, United States
Snap Inc is a technology company. We believe the camera presents the greatest opportunity to improve the way people live and communicate. Snap contributes to human progress by empowering people to express themselves, live in the moment, learn about the world, and have fun together. The Company’s three core products are Snapchat , a visual messa
Job Source: Snap Inc.Palantir Technologies
Stanford, CA, United States
A World-Changing Company Palantir builds the world's leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more. The Role Our Administrative Operations Team doe
Job Source: Palantir TechnologiesThe Ladders
Los Gatos, CA, United States
Our client is seeking an Executive Assistant to provide operating support for their family office. The Executive Assistant will support transactions through family office investments and real estate partnerships. We are looking for an Executive Assistant with professional experience in a corporate or estate law office, accounting firm or corporate
Job Source: The LaddersSnap
Palo Alto, CA, United States
Snap Inc is a technology company. We believe the camera presents the greatest opportunity to improve the way people live and communicate. Snap contributes to human progress by empowering people to express themselves, live in the moment, learn about the world, and have fun together. The Company's three core products are Snapchat, a visual messaging
Job Source: SnapMoveworks.ai
Mountain View, CA, United States
Executive Mountain View, CA Full Time Location: In office: Mountain View, CA As Executive Assistant, you support our CEO, CPO and other executives as needed. As part of the Office of the CEO, this is a high visibility position, both internally and externally. You will represent the Office of the CEO and should feel comfortable interacting with oth
Job Source: Moveworks.aiPalo Alto, CA, United States
Assured is on a mission to modernize insurance. Claims processing (i.e. should we pay this claim?), while often overlooked, is the foundation of the entire industry. It’s currently highly manual, involving phone calls, faxes, and gut instinct—costing tens of billions of dollars a year. We can do better.
At Assured, we provide large insurers the software solutions they need to win in a modern, technology-driven world. From self-service claim filing software, to backend fraud detection, we’re the engine that powers claims processing for some of the largest insurers in the world.
The challenges we face are deep and diverse—from creating digital experiences that provide comfort and clarity to claimants at their most stressed and vulnerable, to orchestrating large-scale ML-driven decision making on billions of dollars of claims payments, life at Assured is dynamic, collaborative, and rewarding.
We are seeking an exceptional Executive Assistant to provide comprehensive support to our Engineering department. In this pivotal role, you will be the right hand to our engineering leadership team, ensuring seamless operations and facilitating the execution of strategic initiatives. As the bridge between our executives and the broader engineering team, you will play a key role in driving efficiency, collaboration, and success within the department.
You will…
️ Coordinate and manage complex calendars for engineering leadership, including scheduling meetings, appointments, and events, while proactively resolving scheduling conflicts.
Facilitate the organization and scheduling of internal and external meetings, including team meetings, project reviews, and stakeholder engagements.
️ Provide administrative support for engineering projects, including documentation management, progress tracking, and coordination of deliverables to support project timelines.
Manage email correspondence, prioritize messages, draft responses, and ensure timely follow-up on action items to maintain effective communication channels.
Assist in the preparation and distribution of reports, presentations, and documentation, ensuring accuracy and completeness to support decision-making processes.
You have…
️ 3 years of experience as an executive assistant or similar role, preferably in a technology or engineering environment.
Strong organizational and time-management skills, with the ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
Excellent verbal and written communication skills, with the ability to effectively interact with executives, team members, and external stakeholders.
️️ Meticulous attention to detail and accuracy in all tasks, with a commitment to delivering high-quality work products.
️️ Ability to adapt quickly to changing priorities and requirements, demonstrating flexibility and resilience in a dynamic work environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications, with the ability to learn new tools and technologies as needed.
Strong interpersonal skills and a collaborative mindset, with a willingness to support colleagues and contribute to the overall success of the engineering department.
Benefits:
Competitive salary and equity packages (75%tile)
Health Care Plan (Platinum Medical, Dental, & Vision)
Life Insurance (No cost to you)
Paid Time Off (Uncapped vacation days & paid holidays)
Family Leave (Maternity, Paternity)
401(k) contribution (Assured contributes 3% of your income even if you don't contribute)
Health and Dependent Care FSAs (Pre-tax flexible spending accounts for out-of-pocket expenses)
Compensation Range: $100K - $125K
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Email Alert for Executive Assistant jobs in Palo Alto, CA, United States
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