Administrative Services Manager, Bellevue Police Department

Bellevue, WA, United States

Bellevue Police Department is hiring Administrative Services Manager to join the Administrative Services Division.

Work is performed with considerable independence within the framework of departmental policies under general direction of the Police Chief and the Administrative Services Division Assistant Chief. The Administrative Services Manager oversees the business processes of the Records and Property and Evidence Units, evaluating work performed and providing supervisors with instruction and advice as necessary. This position ensures efficient operations of the Records and Property and Evidence Units.

This position is being re-posted to obtain a larger pool of candidates. This position is open until filled.Performs duties and responsibilities commensurate with assigned functional area within the police department which may include, but is not limited to, any combination of the following tasks:

Directs, plans, supervises, and coordinates the activities of supervisory personnel; including recommendation for hiring and discipline, delegation of tasks/assignments; employee evaluations; setting work schedules; identifying and coordinating training needs of staff; employee recognition; and other managerial functions.

Develop strategic plans as it relates to the Records and Property and Evidence room.

Accurate reporting of police activity and records; manage, implement, and enhance police records and evidence systems; and have proper and legal collection, storage, and disposition in conformance with all applicable Federal, State or Local laws, policies and/or procedures.

Management oversight of evidence function, which includes solid tracking and accountability of evidence.

Participates in on going labor-management relations activities.

Collaborate with Police Department staff to review departmental activities and identify future needs. Explore and investigate new technology opportunities as they arise.

Evaluates administrative and operational needs and recommends changes to goals, activities, policies, and procedures in the department Manual of Standards.

Verify conformance with the BPD Policy Manual and provide necessary training to all personnel to carry out their assignments; resolve problematic situations from daily operations; leads by example and maintains a positive work environment.

Assist in the preparation and administration of the division's budget and monitor expenditures to ensure operation within budgetary restrictions. Review, coordinate and approve purchases of services, supplies, and equipment as required.

Oversee and coordinate monthly and annual reports or other studies and assessments as directed.

Available to provide back-up coverage at the supervisory level.

Perform all other duties related or assigned as required in accordance with established procedures and policies.

Act as the Police Public Records Officer to serve as a point of contact for members of the public in requesting disclosure of police public records and to oversee the police department’s compliance with the Public Records Act. The Public Records Officer will ensure the Police Records Unit provides the fullest assistance to requestors, ensures that the public records are protected from damage or disorganization, and prevents fulfilling public records requests from causing excessive interference with the essential functions of the City.

The Public Records Officer must complete a training course regarding the Public Records Act no later than 90 days of hire and maintain training requirements per RCW 42.56.152.

The Public Records Officer is responsible for notification of employee guild notices of personnel records requests.

Knowledge of:

City, State, and Federal laws and regulations pertaining to police support services.

The BPD Policy Manual and Labor contracts.

Modern law enforcement principles, procedures, techniques, and equipment.

Management and supervisory principles and methods.

The mission, values, goals, and strategic plans of the department and city.

Police records and evidence concepts.

Skills:

Ability to exercise independent judgment and initiative in managing multiple projects, assignments, and adhere to strict legal deadlines.

Ability to utilize modern computer applications and software to include Microsoft Office products;

Ability to maintain confidentiality and routinely handle sensitive materials;

Assigning, monitoring, and evaluating the work of others;

Guiding, directing and motivating employees;

Developing and implementing programs, policies, and/or procedures to achieve specific goals and objectives;

Establishing and maintaining effective working relationships with City officials, City employees, and the general public; and

Strong effective communicator with ability to communicate clearly and concisely both orally and in writing.

Ability to:

Establish and maintain effective working relations with agency members and City staff. Lead personnel to accomplish goals and objectives. Engage in activities that build trust from subordinates.

Solve problems and be solutions orientated through city wide, cross departmental collaboration to problem solving, and write and communicate action plans.

Develop and recommend policies, procedures, and budgets to meet division objectives and the overall goals of the department.

Prioritize, monitor, and evaluate the work of staff. Organize and oversee work schedules and legal requirements.

Communicate effectively with individuals and groups regarding complex or controversial issues or regulations.

EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS:

A bachelor’s degree from an accredited four-year college or university.

Five or more years of professional related experience in a law enforcement agency, including three years (3) or more in a supervisory capacity.

Prior experience in police records is preferred.

Valid Washington State driver’s license.

Washington State Patrol Access Certification, or ability to attain within six months of hire.

Valid Notary Public Certification, or ability to attain within six months of hire.

PHYSICAL DEMANDS:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms.

Vision abilities required by this job include close vision and the ability to adjust focus.

The employee may be required to push, pull, lift, and/or carry up to 20 pounds.

The noise level in the work environment is usually moderately quiet.

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