Accounting Coordinator

About Us RSM is a 30-year-old Charlotte-based experiential marketing agency specializing in retail events, shopper marketing, consumer promotions, and live brand experiences. We strive to create and develop campaigns that connect consumers and brands through meaningful experiences and flawless execution.

About Us RSM is a 30-year-old Charlotte-based experiential marketing agency specializing in retail events, shopper marketing, consumer promotions, and live brand experiences. We strive to create and develop campaigns that connect consumers and brands through meaningful experiences and flawless execution.

Job Overview The Accounting Coordinator supports RSM’s day-to-day accounting operations, with a primary focus on accounts payable and accounts receivable. This role is responsible for processing financial transactions, maintaining accurate records, supporting billing and collections, and providing general accounting support to the organization.

The ideal candidate would consider themselves adaptable and detail-oriented. They thrive in a fast-paced, collaborative environment and seek out opportunities to learn and build new skills.

Responsibilities & Duties Process vendor invoices and ensure appropriate coding, documentation, and approvals are obtained

Prepare and process vendor payments in accordance with established procedures

Maintain accurate accounts payable records and vendor information

Assist with vendor setup and respond to routine vendor inquiries

Prepare and distribute client invoices and maintain accurate accounts receivable records

Track outstanding receivables and follow up on past-due balances, partnering with Account leads as needed to confirm accurate client billing information and support collection efforts

Record and apply client payments and assist with resolving payment discrepancies

Assist with bank and account reconciliations

Assist with reconciling vendor statements and account discrepancies

Maintain accurate and organized financial records and supporting documentation

Assist with month-end and year-end close activities in coordination with leadership and external accounting partners as needed

Support shared-services billing and other recurring accounting activities

Assist with expense reporting, corporate card reconciliation, receipt tracking, and transaction coding

Provide general administrative and accounting support to the organization

Assist with special projects and perform additional duties as assigned

Requirements Associate’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience will be considered

1–3 years of experience in accounts payable, accounts receivable, bookkeeping, or a related accounting support role required

Experience with QuickBooks Online, Ramp, ADP, or similar accounting, expense management, and payroll software required

Demonstrates a high level of integrity, professionalism, discretion, and sound judgment when handling confidential financial information and company funds

Familiarity with BambooHR, Asana, or similar platforms preferred

Proficiency with Microsoft Office applications

Basic understanding of accounting principles and AP/AR processes

Strong attention to detail and commitment to accuracy, accountability, and following established financial procedures

Ability to manage multiple priorities and deadlines in a fast-paced environment

Strong written and verbal communication skills

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