Legal Operations Analyst

Foster City, CA, United States

For Current Gilead Employees and Contractors: Please log onto your Internal Career Site to apply for this job.

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description

Gilead Sciences is a biopharmaceutical company that discovers, develops, and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North, South and Central America, Europe, Africa, Asia, and Australia. Gilead makes it a priority to increase access to its medicines for people who can benefit from them, regardless of where they live or their economic status.

Legal Operations Analyst, IP Legal

Foster City, CA based role

About the Role

We are seeking a highly motivated and detail-oriented individual to join our Anti-Counterfeiting/Global Product Security Team (ACT) as a Legal Operations Analyst. The ideal candidate will play a key role in optimizing business processes, analyzing data to drive decision-making, and implementing strategies to improve operational efficiency. This role offers the opportunity to work cross-functionally with various teams to support the company's objectives and drive continuous improvement initiatives.

Specific Responsibilities and Skills

Leads the maintenance and accuracy of the team’s incident case management system and other tools and technologies used by the team for day-to-day operations.

Creates, collects and/or files records in an organized manner as needed to support the team.

Direct day to day operations for ACT including data, records, vendors, processes, and procedure management.

Analyze operational processes and identify areas for improvement to increase efficiency and reduce costs.

Lead the development and implementation of policies, procedures, and best practices to ensure compliance and operational excellence.

Develop and implement solutions to optimize processes and enhance performance.

Collaborate with cross-functional teams to support the implementation of process improvements and operational initiatives.

Collect, analyze, and interpret ACT’s data to provide insights and recommendations to the team.

Create reports and presentations to support team initiatives.

Monitor key performance indicators (KPIs) and metrics to track progress and identify opportunities for improvement.

Ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.

Extremely agile and able to take on new tasks/processes depending on needs of the team.

Work in partnership on a full range of projects for the Anti-Counterfeiting team by collaborating with cross-functional teams, including Quality, Packaging/Manufacturing, Security, IT, and finance, as well as various business units.

Commits to Gilead’s core values of integrity, accountability, inclusion, excellence, and teamwork.

Exercises discretion with respect to matters of confidentiality and attorney-client privilege.

Education and Experience

Minimum Education & Experience

Requires a minimum of 3 years work experience with a BS or BA degree or 2 years work experience with a MA/MS or MBA.

Excellent attention to detail and good judgment.

Excellent interpersonal, project management, business writing, and communication skills.

Excellent organizational skills to perform multiple tasks.

Possess a strong interest in learning new skills that will best support the team’s success.

Exhibit professionalism, integrity, and a deep commitment to producing high quality work product.

Must be proficient in Microsoft Outlook, Word, Excel, and PowerPoint.

The ability to work efficiently in a high pressure, team-oriented environment.

Preferred Experience and Qualifications

Advanced knowledge and experience using a number of other office software such as iManage, Teams, Workshare Compare, Adobe Acrobat, Access, Tableau, PowerBI, TeamConnect, etc.

Knowledge and understanding of administrative and office policies and procedures.

Experience in operations, project management.

The salary range for this position is: $107,270.00 - $138,820.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*. For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States: As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability,genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [email protected] for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

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YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors: Please log onto your Internal Career Site to apply for this job.

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