Executive Assistant

Executive Assistant Category: Professional

Location: Irvine, CA 92612

Pay: $90,000.00 Annually

Status: Open

Description Executive Assistant

Direct hire, Executive Assistant position at a real estate investment firm in Irvine. Will primarily support 1 C-level Executive and 2 VPs. Sits in office in Irvine daily. Financial or legal background a plus and must have experience supporting C-Suite Executives. $85K - $95K base DOE + annual bonus potential + strong benefits package + paid overtime.

What's in it for you?

Annual bonus potential

Strong benefits package

Paid overtime

Executive Assistant Details:

Direct Hire position

$ 90,000.00 to $ 95,000.00 / annually

First Shift (Monday through Friday)

Executive Assistant CAO Responsibilities

Assist in the management of the daily calendar, reserving conference rooms and understanding tech requirements.

Office and executive support - document organization, agenda prep, catering, travel and meal coordination.

VP Responsibilities (6 VPs)

Expense reimbursements

Team Responsibilities

Help plan team celebrations.

Manages gift card tracking

Receive / open mail /prepare FedEx packages

Human Resources Coordination

Support logistics for HR team meetings, leadership meetings, trainings, and team member Events.

Process HR related invoices and contract administration

Support onboarding logistics for new hires

Coordinate team member recognition, engagement and culture initiatives

Coordinate the annual new hire training event

Coordinate company-wide HR programs and communications

Investor Relations Coordination

Maintain organization of the Investor Portal.

Conduct regular audits of entire database.

Establish & manage processes for distribution of all quarterly/annual reports, capital account statements, distribution mailings, capital funding requests.

Manage and coordinate yearly investor distributions for tax purposes such as 1099's, K-1s and

Tax Accounting Coordination

Assist in receiving requests, validating accuracy and gathering signatures for Form W-9.

Manage the tracking and mailing of tax returns.

Maintain legal entity, tax identification, and state registration databases.

Treasury Management Coordination

Prepare and manage the setup of new bank accounts.

Maintain existing bank accounts.

Administer and maintain user access across multiple banking platforms.

Coordinate electronic payments.

Executive Assistant Qualifications:

Bachelor's Degree required

Minimum 3 years supporting a C-Suite Executive

Financial or legal background is highly desirable professional attitude, friendly and approachable.

Experience with composing letters, e-mail communication to internal/external customers

Proficient in MS Office.

Flexible for some after-hour availability and follow-up.

Previous investor relations and/or accounting experience are highly desirable.

We are an Equal Opportunity Employer and celebrate diversity at all levels of our organization.