Executive Assistant

About

Greenberg Gross LLP is a plaintiff-side trial law firm with offices across California, Nevada, New York, New Jersey, Illinois, Pennsylvania, and Massachusetts. We are looking for a highly organized, discreet, and resourceful Executive Assistant to support our Executive Director and Administrative Director across the firm's day-to-day leadership operations.

Key Responsibilities

Manage complex, shifting calendars, coordinating meetings across time zones, and offices

Maintain a list of deadlines

Anticipate scheduling conflicts and proactively resolve them

Coordinate travel arrangements, including flights, lodging, and ground transportation for multi-office visits

Draft, proofread, and manage email correspondence when appropriate

Screen and prioritize incoming calls, emails, and requests

Serve as a liaison between the executives, internal staff, partners, and external contacts and vendors

Prepare agendas, materials, and briefing documents for leadership meetings, partner meetings, and firm-wide events

Take and distribute meeting notes and track follow-up action items

Assist with tracking and organizing firm projects and initiatives across departments

Prepare, format, and proofread reports, presentations, and policy documents

Maintain organized digital and physical filing systems for sensitive documents

Assist with cross-office initiatives, tracking deadlines and deliverables across departments

Help coordinate onboarding logistics for new hires or new office openings

Support special projects as assigned, which may span HR, operations, compliance, finance, or firm administration

Any other tasks as assigned

Required Qualifications

3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leadership, ideally within a law firm or professional services environment

Excellent written and verbal communication skills

Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar management tools

Exceptional organizational skills and the ability to manage multiple priorities under deadline pressure

High degree of discretion and sound judgment when handling confidential information

Bachelor's degree preferred, though equivalent professional experience will be considered

Preferred

Experience supporting leadership across multiple office locations or multi-state operations

Familiarity with legal industry tools such as iManage, Clio, or Litify/Salesforce

Prior exposure to HR, payroll, or firm administration functions

Core Competencies

Reliability and follow-through on commitments

Ability to work independently while staying closely aligned with two executives' priorities

Comfort navigating ambiguity and shifting demands

A calm, professional demeanor under pressure

Strong interpersonal skills with staff at all levels of the firm

Physical Requirements

Ability to work at a desk and use a computer for extended periods

Compensation and Benefits

Salary is commensurate with experience. Greenberg Gross LLP offers a comprehensive benefits package including medical, dental, and vision coverage, retirement plan options, and paid time off.

Responses will be given to candidates who closely meet our qualifications. EOE M/F/D/V.

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