IEP Permit Processing Coordinator

Job PostingThis listing closes on 9/20/2026 at 11:59 PM Mountain Time (US & Canada).Employer: State of ColoradoSalary: $51,360.00 - $71,904.00 AnnuallyLocation: Denver, COJob Type: Full TimeJob Number: FAA02027-09/03/26Department: Department of Public Health & EnvironmentDivision: Air Pollution Control DivisionOpening Date: 09/10/2026Closing Date: 9/20/2026 at 11:59 PM Mountain Time (US & Canada)FLSA: Determined by PositionType of Announcement: This position is open only to Colorado state residents. Primary Physical Work Address 4300 Cherry Creek Drive South Denver, CO 80246 FLSA Status: Non-Exempt; position is eligible for overtime compensation.Department Contact Information: [email protected] Salary Note: Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.How To Apply: Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.Department InformationThis posting is only open to current residents of the State of Colorado. ABOUT CDPHE: At the Colorado Department of Public Health and Environment, we are charged with protecting Colorado's health and environment – a responsibility that affects every person and every community in the state. CDPHE is distinctive because we bring public health and environmental protection together under one agency, recognizing that healthy people depend on healthy places. Our teams prevent diseases and injury, respond to emergencies ranging from E.coli outbreaks to global pandemics, reduce air pollution, protect water quality, regulate health facilities, manage environmental hazards, perform advanced laboratory testing, provide birth and death records, and implement health promoting programs. We turn science and data into action, set statewide standards, and work alongside local public health agencies and community partners to meet Colorado's most pressing health and environmental challenges. Working at CDPHE means applying your expertise to complex, consequential work that can improve lives across the state.Our mission captures this broad portfolio of work: to advance Colorado's health and protect the places we live, learn, work, and play. Our vision is a healthy and sustainable Colorado where current and future generations can thrive. Achieving the mission and vision takes bold action, talented people, broad partnerships, and a commitment to serving every Coloradan.IMPORTANT INFORMATION: Hybrid work options may be available at the supervisor's discretion and based on business needs. The position will be based at 4300 Cherry Creek S Dr, Glendale, CO 80246, USACDPHE Offers: CDPHE offers a comprehensive benefits package and the opportunity to build a meaningful career in public service. Benefits include: Medical and dental plans. Colorado PERA retirement options, including defined benefit plan or defined contribution plan. Optional 401(K) and 457 retirement plans. Employer-paid life insurance. Short- and long-term disability coverage. Potential flexible working arrangements 11 paid holidays per year and generous paid time off. Free parking and access to RTD bus lines. Tuition assistance. Employee wellness programs. Professional development opportunities. Career opportunities throughout Colorado state government. Some positions may qualify for the Public Service Loan Forgiveness Program.Description of JobThe Work Unit: This work unit exists to operate and enforce statewide, legislatively mandated programs in asbestos, lead, and CFCs and support the Environmental Protection Agency by developing regulations, issuing permits and certificates (licenses), approving and auditing training courses, inspecting sources for compliance with applicable regulations, and taking appropriate enforcement action against sources, companies and individuals found to be out of compliance. The unit also responds to complaints and disasters that involve regulated contaminants.What You Will Do: The purpose of this position is to provide full and overarching administrative support to the Indoor Environment Program through established administrative work processes and implementing general office and administrative operations to accomplish the program's work. Work includes, but is not limited to, implementing established office procedures, general office records systems data entry, including updating files and record management; providing non-technical customer service to regulated communities and the public.Key Responsibilities:Permit Data Entry Timely and accurate data entry of asbestos and lead abatement permits and demolition permits Conduct review of processed permit applications for accuracy and currency of individual and company certifications and registrations and other non-technical information from the application Bring permitting errors to the attention of the inspector on permit duty for corrections Timely mailing of abatement permits and demolition and approval notices to clients (and local health departments, as required by contracts with the local agencies) Timely processing of special requests from the inspectors necessary for documentation purposes Processing payments for asbestos and LBP permits, including managing portal payments and generating daily deposits. Assist with permitting fiscal issues, including reconciliation.Records Management This position assists in the digitization of IEP records. As backup to the primary, this position assists in the digitization of records to be stored for public access. Provides assistance to the public accessing records. Provides timely research and follow-up assistance to IEP staff regarding permit and certification applications.General clerical/data entry Timely and accurate copying and certified mailing of legal documents, including enforcement documents Provide timely research and follow-up assistance to IEP staff regarding permit and certification applications. Filing, copying, other data entry, and organizing information, as necessary. Track top-down, non-technical information on enforcement cases and permit applications. When necessary, fill in for daily opening, date-stamping, and distribution of mail.Other Duties as Assigned Attends meetings, serves on task forces or teams, completes projects, and performs other duties as assigned by the supervisor.Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsResidency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application. CLASS CODE & CLASSIFICATION DESCRIPTION: G3A4XX Administrative Assistant IIIMinimum Qualifications: NOTE: An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience. Experience Only: Three (3) years of relevant experience in administrative duties with an emphasis on data entry, quality control and processing applications; and knowledge of MS Access databases or closely related field. Or Education and Experience: A combination of related education and/or relevant experience in processing applications for asbestos and lead-based paint abatement; familiarity with asbestos certification processes; and knowledge of MS Access databases or closely related field and/or business administration, administrative assistant or closely related degree equal to three (3) yearsYou must substantiate that you meet the minimum qualifications when filling out the Work Experience section of the application. Failure to do so will result in the application not moving forward in the hiring process. "See resume" will not be accepted. Resumes are considered supplemental information and are not considered in the initial evaluation. In addition, part-time work will be prorated when determining whether minimum qualifications are met.PREFERRED QUALIFICATIONS: In addition to the minimum requirements, the successful candidate in this position will have the following highly desirable experience and competencies:Knowledge of asbestos and lead-based paint notification applicationsRelevant experience with the State of ColoradoKnowledge and proficiency in all Microsoft Suite and Google applicationsExperience communicating both orally and in writing to a wide range of partnersAbility to work well independently as well as in/with a teamExcellent critical thinking and problem solving skillsIntroductory level understanding of environmental health principlesA desire to protect public health and the environmentAn interest in public serviceExcellent organizational skillsThe ability to multi-taskCONDITIONS OF EMPLOYMENT:Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application.A pre-employment background check will be conducted as part of the selection process.Appeal Rights: As an applicant