JEDI Assistant_
Los Angeles
Description
The Department of Psychiatry is seeking to hire a Part time Administrative Assistant to provide administrative support to Program Operations for the Semel Institute and the Department of Psychiatry Office of JEDI. The office aims to advance diversity, equity and inclusion for students, residents, fellows and faculty in the Department of Psychiatry/Semel Institute in the context of scientific excellence, outstanding scholarship and innovation and the highest level of compassionate, high quality care for our patients. In this role you will provide support such as managing the front desk; scheduling, preparing documents for and coordinating all meetings and travel; supporting the planning and execution of special events; handling purchasing and reimbursements; creating and maintaining the program website; creating graphs, tables, spreadsheets and slide presentations; collecting and seeking data for initiatives and papers; creating and maintain databases and tracking system for program progress, publications, contacts, etc.
Pay Range: $28.23 - $40.44 hourly.
Qualifications
+ Skill in editing for spelling, punctuation, and grammar, proofreading typed material and all written works
+ Ability to recognize, spell, and use technical and medical terminology appropriately
+ Ability to use journal and granting agency style guidelines to prepare manuscripts, proposals, and bibliographies
+ Typing skills to quickly and accurately prepare documents
+ Skill in typing questionnaires and manuscripts from rough handwritten draft and edited versions into final forms
+ Ability to seek appropriate staff and other resources when questions regarding format, illegible writing, or office procedures arise
+ Skills in typing numerical tables of data using format provided
+ Knowledge of standard abbreviations for medical journals titles and demonstrated ability to use reference sources to find/check unusual abbreviations
+ Previous experience in coding surveys
+ Ability to type with speed and accuracy using PC Ability to use software MS Office programs, ProCite/EndNote
+ Ability to prepare bibliographies using EndNote or ProCite directly from photocopies of references or from Medline searches
+ Knowledge of University policies and procedures on travel and procurement
+ Familiarity with University HSPC and IRB forms
+ Skill in speaking clearly and distinctively using appropriate vocabulary and grammar to obtain and convey information at various organizational levels within and outside the University
+ Ability to handle multi-line phone system
+ Ability to perform duties and tasks independently with minimal supervision
+ Demonstrated ability to establish and maintain cooperative working relationships with other staff members and faculty
+ Skill in exercising good judgment in referring calls to faculty
+ Skill in setting priorities which accurately reflect relative importance of job responsibilities and in coordinating projects from multiple supervisors
+ Superb attention to detail
+ Ability to operate fax machine.
Preferred:
+ Bachelor's degree preferred.
+ Those with administrative and previous research experience preferred.
UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.