Vehicle Inventory Control Analyst (PA)

Philadelphia, PA, United States

Job Details

Job Location

VPC Philadelphia Southport - Philadelphia, PA

Position Type

Full Time

Education Level

High School/G.E.D

Travel Percentage

None

Job Shift

1st

Job Category

Admin - Clerical

Description

About Hyundai GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

Customer Service interacts with internal and external customers; providing support, data and pertinent information, to ensure production runs efficiently.

Responsibilities

Analyze, Validate, Reconcile and Submit Data Pulling and comparing records from Company software and 3rd party software using Excel and Word - VELES, SAP, ITMS, GPMS, GPQMS, etc.

Sorting data into necessary reports as requested

Analyze data to determine the next step in meeting objective goal

Verifying the validity of data and updating as needed

Increase efficiency and productivity of reporting methods

Analyze and identify data patterns to filter problematic areas of data and reporting methods

Sending and receiving data as requested

Communicating VIN activity clearly and concisely via verbal communication and email transmission

Properly escalate critical information to department manager

Administrative Support Anticipating the needs of internal/external customers

Answering phones, replying to email in a timely fashion

Ensure all inquiries have been completed by the department in a timely manner

Ensure department manager is up to date with all relevant information

Engage in face-to-face meetings with customers for the provision of one-to-one service

Assist Carriers in locating units, repair requests, expediting shipments for customers, and any other issue that may prevent units from shipping

Work Order Completion/Print/Reprint/Validation

Monroney Print/Reprint/Sort/Validation

Proactively investigating issues and responding accordingly

Day-to-day operation of all programs and equipment, including scanners/tablets/printers

Coordinating Production Activities Led By Operations Anticipating the needs of Operations

Creating, printing and distribution of necessary/requested reports

Generating new reports to aid Operations in meeting organizational goals

VIN lists (various configurations)

Allocation/Decommit Report (VINS ready for production)

Issuing requests to labor provider to meet objective goals

Offsite Truck Shuttling (VINS located off the main property)

Purification of stock transfers received from other Port's

Receiving dealer returned units into inventory

Requesting entry inspections on all returns and transfers

Advising carriers of transportation damage liability for returns and transfers

Composing Standard Work Instruction Sheets Analyze existing processes for improvement

Determine structure of standard operation procedure

Prepare scope of process for department/individual relevancy

Use consistent style and start steps with action commands

Be concise

Collaboratively work out all necessary steps of the process

Records tasks step by step

Include sub-tasks when necessary

Include visual overflows and visual aids

Access potential problems in the process

Ramp Operation at Navy Yard Retrieve railcar numbers with corresponding A-end and B-end seals

Enter railcar numbers into TADS system according to railcar location on each track and pad

Assign location to all VIN's on each rail car and print bay tickets

Investigate problematic VIN's, damages, and the relocation of VIN's from their assigned location to sickbay area and/or Southport VPC

Park VIN's for carrier availability and clear track sheet in TADS

Submit a minimum of 10 reports daily to Glovis HQ and NS Corp

Perform physical inventory and system reconciliation in TADS weeky and monthly

Provide daily pull list to Conrail for clearing of empty railcars on each track

Other duties as assigned

Qualifications

Skills

Proficient PC skills - Word, Excel, PowerPoint, Outlook, and database management systems

Ability to read, comprehend and interpret documents such as operating and maintenance instructions, and procedure manuals is required

Ability to write routine reports and correspondence is required

Ability to communicate effectively before groups of customers or employees of organization is required

Education & Experience

High School Diploma/GED

3 years required OR equivalent combination of education and experience in Customer Service or Microsoft Office preferred

2 years preferred OR equivalent combination of education and experience in IVeles, ITMS, SAP, or Excel

Physical Requirements

Ability to use computer, copy/fax machine

Lift up to 10 lbs.

Carry up to 10 lbs.

Push/pull

Bend/stoop

Kneel

Squat/crouch

Stand

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Comfortable working at heights, specifically rail car heights

Ability to operate a computer, copier, and scanner

Exposure to changes in temperature, work in all seasons

Exposure to dust in rail cars and VPC fumes

The position is based out of Philadelphia, PA office at a plant manufacturing/warehousing environment.

The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of skills and abilities required to do the job. Glovis America, Inc. reserves the right to alter and change this job description at any time without notice based on business needs.

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