Real Estate Services Senior Coordinator_

Houston

Real Estate Services Senior Coordinator

Job ID

161690

Posted

05-Apr-2024

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Property Management

Location(s)

Houston - Texas - United States of America

Are you ready to start an exciting career with CBRE?

About The Role:

As a CBRE Real Estate Services Sr. Coordinator, you will be responsible for heavy invoicing and back-office duties including but not limited to billing, reconciliations, compliance tracking, rebills, etc.

This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You'll Do:

+ Heavy invoicing handling billing discrepancies, reconciliations, and rebills.

+ Staying up to date on vacant retail suites, work orders, and tenant memos.

+ Covering the front desk when needed.

+ Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing, and copying.

+ Maintain files, including insurance certificates and leases. Verify all are current and in compliance with company policies.

+ Works with Building Technicians and vendors to compile a list of maintenance items. Open, coordinate, and monitor the status of work assigned to vendors.

+ Review internal lease administration documents such as lease abstracts as advised. Lead all aspects of lease administration activities including lease set up, lease changes, reporting etc.

+ Prepare tenant bills and submit upon approval.

+ Help with preparations of monthly and quarterly management reports.

+ Submit invoices for payment and purchase orders by inputting them into the accounting system.

+ Forwards original invoices to accounting for payment.

+ Recognize and tackle typical and atypical problems that can occur in own work area without supervisory approval.

+ Evaluate and select solutions from established options.

+ Impact team through the quality of the services or information provided.

+ Follow standardized procedures and practices and receives regular but moderate supervision and mentorship.

What You'll Need:

To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

+ High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.

+ Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.

+ Ability to write routine reports and correspondence, respond to common inquiries or complaints, and effectively present information to an internal department and/or large groups of employees.

+ Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

+ Ability to understand and carry out general instructions and solve problems in standard situations. Requires basic analytical skills.

+ Intermediate to advanced skills with Microsoft Office Suite

+ Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mentality is encouraged. You'll realize your potential with exciting work, fast-paced assignments, an environment of constant learning and dedication to results! To enable your success, we provide the best tools, training and leaders in the industry.

Our culture is built on our RISE (bre.com/about-us/culture-and-history) values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Crafting the real estate solutions of tomorrow, so businesses and people thrive.

Coming to work for CBRE, you will receive a comprehensive benefits package, 401k, and extraordinary perks such as career growth and longevity!

**Equal Employment Opportunity:** CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

**NOTE:** Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)