Compliance Specialist

San Francisco, CA, United States

Primary Job Function – 70%

1) Manages Regulatory and Compliance Issues

by providing administrative support through implementing systems, procedures, and policies; completing projects in support of compliance auditors. Includes reviewing existing regulatory guidelines and keeping track of new regulations that affect the Company; by responding to inquiries from outside parties in a timely and accurate manner, by sending letters and announcements in a timely and accurate manner; by preparing and submitting beverage labeling paper-works and obtaining approvals; by maintaining the Company’s liquor licensing and applicable registrations; by maintaining Company meeting minutes; by acting as liaison between the Company and government regulatory agencies; by drafting contract agreements as directed by management; by attending conference or conference call of new product for keeping the schedule of label registration.

2) Provides Customer Service

by assisting customers with issues, answering questions, and resolving any problems in a timely manner; directing inquiries to proper personnel; sending labels and coasters to collectors from time to time.

3) Performs Administrative Functions

by supporting other staff with administrative duties as needed; by writing and distributing reports and other correspondence; by distributing mail and faxes when necessary; by accurately; by administrating the company owned cell-phone and air-card accounts, company cars, and office supplies site. Communicates with employees and/or outside related vendors as needed.

Secondary Job Function – 20%

1) Keeps Senior Management Informed

by participating in meetings; by reporting problems to Senior Management verbally or in writing in order to avoid confusion and further problems; and by recommending changes for improvements in the Company’s functions to senior management.

2) Complies with Federal, State, and Local Requirement

by staying up to date on any pertinent changes to regulations by studying existing and new regulations; by enforcing adherence to requirements; by filing reports as necessary; and by advising senior management as needed.

Common Job Functions – 10%

1) Contributes to the Team Effort

by being flexible in work assignments; by covering for other Staff as needed; and by accomplishing related tasks when requested.

2) Maintains Professional and Technical Knowledge

by attaining job-related certification; by keeping up on industry trends; and by applying that knowledge to the job.

3) Acts on Constructive Feedback

by being open to feedback from peers, Supervisors, and clients; and by using the feedback to improve performance.

4) Improves Processes

by examining departmental work processes, research procedures, administrative procedures, etc.; and by recommending changes where appropriate.

5) Upholds Work Standards

by maintaining professional conduct and appearance; by realizing one’s own limitations and seeking assistance when needed; and by using established communication channels.

Essential Job Requirements

Physical Requirements

1) The Staff Member is occasionally required to sit, stand, walk, use hands to pick-up, handle or feel, and reach with hands and arms.

2) The Staff Member must occasionally lift and/or move up to 10 pounds.

3) May require flexible work schedule including after hours. Must be able to perform job functions independently or with limited supervision and work effectively as part of a team.

Working Environment

1) The noise level in the work environment is usually moderate

2) The Staff Member may be required to travel for business and work beyond normal business hours when necessary.

Experience/Minimum Qualifications Needed

Language Skills

1) Reading and writing in English with the ability to read, analyze, and interpret general business documents, forms and instructions.

2) o Responsible for the coordination and completion of all government, regulatory, and compliance documents o for all business units in an organization. Ensure relevant documents are in compliance with established o guidelines and standards.

Mathematical Skills

1) Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

2) Ability to apply concepts of basic algebra and geometry and to draw and interpret bar graphs.

Reasoning Skills

1) Ability to apply knowledge and sense of understanding to carry-out detailed written or oral instructions.

2) Ability to deal with problems involving several concrete variables in situations where only limited standardization exists.

3) Ability to analyze and use various documents (compliance audits, regulatory information, contracts, purchase orders, etc.) and know when to engage upper management or legal counsel.

Computer Skills

1) Ability to use a computer and such applications as Microsoft Windows, Word, Excel, Outlook, PowerPoint, and design custom reports and conduct online research as necessary.

Other Skills

1) Must be tactful, emotionally mature, flexible and able to successfully respond to multiple work pressures.

2) Must be detail oriented and organized.

Education

1) A Bachelor’s Degree in Business Administration, Finance or a related field; and 5+ years of related experience; or an equivalent level of education and experience considered.

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