Sr. Business Analyst

Chicago, IL, United States

Position Details

Position Information

Position Title

Sr. Business Analyst

Requisition #

S01270P

FLSA

Exempt

Location

IIT-Mies Campus (MC), 10 West 35th St., Chicago

Department

Provost Office

GENERAL DESCRIPTION

Reporting to the Vice Provost for Operations and Strategic Initiatives, the Senior Business Analyst will administer faculty, adjunct faculty, industry/research faculty and senior/research associate hiring review and approval for the Office of the Provost; conduct ongoing business process review and analysis for continuous improvement; coordinate meetings; develop and conduct training and write reports. The role will coordinate hiring requests, timelines, and other activities with college budget managers, grants and contract administration, budget and finance, human resources and payroll.

COMMUNICATIONS

Communication with all internal stakeholders in written, electronic, and verbal form with diplomacy.

CUSTOMER SERVICE

N/A

Special Schedule Requirements

Hybrid- 40% remote, 60% on-campus

Typical Business Hours: 8:30 am to 5:00 pm

Additional work hours may be required during semester hiring approval cycles.

EEOC Statement

Illinois Institute of Technology is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer dedicated to building a community of excellence, equity, inclusion and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation including gender identity and expression, order of protection status, and/or genetic information. All qualified applicants will receive equal consideration for employment.

Qualifications

Education & Experience Bachelor's degree in business administration, human resources, or information systems. An advanced degree is a plus.

Possess three years of work experience in higher education with hiring information systems.

Demonstrated work experience with a broad constituency of faculty, administrators, and staff in a diverse, professional, and time-sensitive environment.

Demonstrated experience working with human resources for payroll administration; the ability to maintain confidentiality; and to act with diplomacy.

Knowledge & Skills Business process analysis experience, Visio preferred

Organizational charts and graphs

MS Office Professional including Word, Excel, PowerPoint, Publisher, and Visio

Google Docs, Sheets, and Forms experience is highly desirable

Report writing skills, Cognos preferred

SUPERVISION & BUDGET AUTHORITY

May supervise 1-2 student workers, as appropriate to the role.

Physical Environment and Requirements

N/A

Certifications and Licenses

List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred.

N/A

Key Responsibilities

Key Responsibility Administer the faculty hiring approval process for all new and continuing faculty hires.

Tenured and tenure-track faculty, teaching faculty, adjunct faculty, senior research/associates, and industry/research faculty joint appointments. Review and approve all hiring requests for the Office of the Provost (PAs and EPAFs).

Ensure supporting hiring documentation is accurate and complete before approval of each request.

Inform academic unit hiring representatives (end-users) when discrepancies are found and return submission for correction and follow-up as required.

Develop the faculty compensation calendar for cyclical deadlines in coordination with Human Resources and Payroll. Monitor PA and EPAF submission compliance by the hiring department with established HRIS and Payroll deadlines.

Report PA and EPAF non-compliance issues to senior leadership for intervention as appropriate to the issue.

Communicate cyclical deadlines for each faculty and senior/research associate hire type with the colleges and departments: Deadlines may vary by hire type and, by time status: New vs.

Continuing

Coordinate all aspects of faculty hiring for the Office of the Provost with relevant stakeholders (Stakeholders): Academic Units

Budget and Finance

Global Studies (international hires)

Research Services Administration (research funded)

Grants and Contract Accounting

Human Resources

Payroll

Work collaboratively and cooperatively with the: Vice Provost for Operations and Strategic Initiatives

Assistant Vice Provost for Administration and Systems

Associate Director for Budget and Finance (Office of the Provost)

Percentage Of Time

40

Key Responsibility Review, analyze, document, and update business processes for faculty hiring information and continuous process improvement. Evaluate business processes, assess needs, identify key challenges, and define user requirements, project scope, and deliverables with all Stakeholders.

Collaborate with the Assistant Vice Provost for Administration and Systems to implement and deploy the Interfolio Faculty Search (FS) and Faculty Information System (FIS) modules to deliver efficient faculty hiring business processes: Form template development and maintenance

Communication plan with email template development

Workflow development Hiring approval

New Payroll Authorization approval

Revised Payroll Authorization approval

Collection of faculty hiring documents

Confirmation of background check completion

Confirmation of required HR documents

Archival coordination for faculty contract with acceptance signature, approved payroll authorization, required hiring documents and: Faculty termination and retirement notifications

Emeritus faculty tracking (Faculty Affairs is the current source)

Percentage Of Time

30

Key Responsibility Collaborate with the Asst. Vice Provost for Administration and Systems on training development for end-users.

Conduct end-user training for college budget managers, coordinators, and faculty in the Interfolio Faculty Search (FS) Module for faculty hiring and payroll approval.

Develop and continuously update user training materials using the institution's online learning platform (Canvas) and work in collaboration with the Center for Learning Innovation as appropriate to this work.

Percentage Of Time

15

Key Responsibility Work collaboratively with Stakeholders to create accurate reporting throughout the university for faculty hiring. The Office of Human Resources (for hiring) maps all related hiring-human resources data to Illinois Tech's enterprise system of record Banner Human Resources.

The Office of the Controller (for payroll) maps all related hiring-payroll data to Illinois Tech's enterprise system of record Banner Finance.

The Office of Global Studies (for International hires) maps all related Immigration, related data, and requirement fulfillment to its current enterprise system of record.

The Office of Research Administration maps all pre-grant-award-related faculty information data to/from Illinois Tech's research support system of record Cayuse.

The Office of Grants and Contract Accounting (for grant funding) maps all post-grant award-faculty-related data to/from Banner Finance - Grants and Contracts.

The Office of Technology Services maintains institutional data governance and data standards and administers Cognos Reporting, the Operational Data Store (ODS) and Electronic Data Warehouse (EDW).

Percentage Of Time

15

Posting Information

Work Hours

8:30 AM - 5:00 PM.

Position Category

Full Time

Posting Date

01/29/2024

Closing Date

Posted Until Filled

No

Quicklink for Posting

https://iit7.peopleadmin.com/postings/10191