Office of the Chief Legal Officer - Legal Operations Executive

Los Angeles, CA, United States

Office of the Chief Legal Officer - Legal Operations Executive page is loaded Office of the Chief Legal Officer - Legal Operations Executive Apply locations Los Angeles, CA time type Full time posted on Posted 5 Days Ago job requisition id JR6529 Job Description Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role

The Legal Operations Executive is responsible for a wide variety of administrative and operational tasks that support the efficient and effective functioning of the Office of the Chief Legal Officer (OCLO) and across the global corporate groups at CAA. This includes managing the processing of invoices, maintaining data and records, and providing support to legal professionals and building and leading a Legal Operations team over time. Additionally, this role will partner with cross functional colleagues across CAA’s corporate groups, ensure continuity of legal systems, and matter specific legal/litigation budgets. The ideal candidate will have strong organizational, analytical and technological skills, as well as the ability to work independently and as part of a team.

Responsibilities

General Operations:

Understand the workflow relationships both of the OCLO, and the agency at large, and demonstrate eagerness to learn CAA’s core businesses

Serve as liaison with the CAA’s other departments to ensure collaboration and efficient handling of budgeting, implementation and maintenance of information technology, and invoicing or billing matters

Manage critical projects in collaboration and partnership with cross functional corporate groups as necessary to support legal systems, process management, and performance reporting

Prepare, monitor, and track legal department objectives, and create metrics and trends on key data points aligned to the OCLO’s key objectives and strategic plan, as well as overall department effectiveness

Build and maintain a database of law firms, vendors, and consultants in different geographic and subject matter areas

Develop and maintain training materials, CLE programming and MCLE compliance for legal professionals

Partner with cross functional corporate colleagues to onboard new OCLO employees

Train OCLO team members as needed on tools, processes and systems

Other duties as assigned

Technology Operations:

Research, implement and maintain data analytics and legal technologies and processes, including for contract management, e-billing and workflow management platforms

Assist in implementation and admin of document management and other legal software

Compile/Create policies and procedures for OCLO regarding technology and software and ensure data and records are managed appropriately

Assist in the implementation of new systems and processes

Utilize electronic signature and calendaring applications to ensure documents are executed, distributed and renewed

Organize and update hard copy and electronic files, ensuring all relevant documents are quickly accessible

Manage the CAA Tech process for OCLO onboarding any new vendors that will have access to any CAA data

Financial Operations:

Manage the processing of law firm invoices in accordance with OCLO Guidelines

Administer e-billing software

Evaluate & select new e-billing vendors, manage procurement and review process & design implementation plan with CAA Tech

Research and resolve data or billing inaccuracies, including first review of all incoming law firm and vendor invoices

Negotiate law firm rates and discounts and manage all new matters

Prepare law firm engagement letters, onboard law firms and legal vendors

Maintain spreadsheets, charts and summaries for OCLO, Risk Management/Insurance, and Accounting

Manage outside counsel spend and support long-term department capacity plan regarding resource needs and allocation

Assist Accounting with data requests at end of fiscal year and during annual audit

Manage the global projection, budget, and accrual process for legal expense in partnership with global Legal and Corporate Compliance Department colleagues, law firm partners, and finance colleagues

Report on the status of legal spend to stakeholders

Qualifications

8+ years as a business/operations manager in a corporate legal department including experience with technology trends

Experience leading or managing an in-house legal operations function

Experience developing and implementing work systems and processes related to legal operations

Must have both law firm and in-house legal experience in a corporate environment

Prior experience building and deploying a legal operations function preferred

Strong system administration management, legal billing systems and legal document management systems experience

Strong organizational, analytical and communication skills with stellar financial acumen and problem-solving skills

Must be able to determine prioritization of short-term and long-term projects and manage time effectively

Ability to operate autonomously and partner effectively with internal and external stakeholders

Proficient in Microsoft Office - Outlook, MS Word (e.g., redlining), Excel and Power Point and Acrobat Adobe Professional

Fosters a culture that values excellence, teamwork, respect and recognition

Location

This role is hybrid position, based in the Los Angeles office.

Compensation : T he annual base salary for this position is in the range of $162,000 - $203,000. This position also is eligible for benefits and discretionary bonus. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. Similar Jobs (7) Human Resources - Human Resources Business Partner - Early Career (Mailroom) locations Los Angeles, CA time type Full time posted on Posted Yesterday Global Operations - Sourcing Executive locations 3 Locations time type Full time posted on Posted 30+ Days Ago Human Resources - Regional Human Resources Lead locations Los Angeles, CA time type Full time posted on Posted 30+ Days Ago

Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.

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