Administrative Assistant

$19.00 per hour

Telecommute Status

Hybrid

Days a week at a regular work location

2 days onsite

Position Summary

Under limited supervision the Administrative Assistant performs a variety of administrative and clerical duties in support of Site or Department Management or a specialized business process. Employees in this job class implement workflows, process transactions, administer maintenance and service contracts, and coordinate human resources processes. The role requires general knowledge of the site or department supported, advanced administrative and organizational skills, the ability to coordinate work processes, design and format reports from database systems, and apply specialized procedures.

Typical Duties

• Organizes and coordinates office workflow.
• Communicates procedural information and releases data, ensuring appropriate consideration of confidential issues.
• Composes correspondence, completes forms, and prepares documents.
• Sets up and maintains files and records, including those necessary for regulatory or audit purposes. Maintains and updates logs, forms, reports, and spreadsheets.
• Participates in meetings to share information and maintain current knowledge of supported areas.
• Schedules meetings, produces agendas and materials, and arranges for facilities and services.
• Coordinates company-sponsored events and special programs at the site or department level, which may require working with other departments, outside entities, and customers.
• Provides general administrative support such as ordering and maintaining levels of office supplies, completing purchase orders/check requests, and mailing overnight packages.
• Performs other duties and special projects as assigned.

Minimum Qualifications

• High School Diploma or G.E.D.
• One or more years of experience providing skilled administrative and clerical support.
• Computer literacy including knowledge of word processing, spreadsheet, database, and presentation software.
• Skills to enter or upload data and format a variety of documents, including memos, spreadsheets, and reports.
• Strong organizational skills and familiarity with standard administrative processes and systems.
• Flexibility for responding to competing demands and continually changing work priorities in a fast‑paced environment.
• Ability to communicate effectively and respond to questions and requests from team, customers, and others.
• Effective written communication skills using appropriate business English.
• Human relations skills to maintain effective working relationships with team.
• Effective customer service skills.
• Intermediate computer literacy including knowledge of word processing, spreadsheet, database, and presentation software.
• Basic mathematical ability including addition, subtraction, multiplication, and division.
• Demonstrated customer service, problem‑solving, and common sense skills.

Education Requirements

High School Diploma or GED

Certificates Required

Not Applicable

Physical Requirements

• Viewing computer screen/monitor
• Keyboarding
• Answering phone/making calls

Work Environment

Work is performed in a normal office environment with limited privacy and some exposure to background noise.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors.

Equal Opportunity Employer

PRIDE Industries is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or any other characteristic protected by law.