Congress Planner

East Hanover, NJ, United States

Job Description Summary

Location: East Hanover, NJ (Hybrid)

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About the role: The Novartis Congress Management and Association Relations team is seeking an individual who will act as a lead Congress Planner, providing strategic leadership and oversight to the planning and execution of Commercial and/or Medical, National and/or Regional congresses, across various disease areas. This individual will work cross functionally with appropriate internal and external partners to ensure overall program success. Job Description

Your Key Responsibilities:

Communications management (planning meetings, pre-cons, and briefs): Facilitate US/Global communication to ensure transparency and complete under-standing of congress initiatives, in addition to standard planning meetings, and briefs.

Cross-functional planning/liaising (internal and external partners): Facilitate cross-functional planning teams, provide strategic guidance/recommendations to ensure congress elements are in alignment with brand(s) and corporate goals; achieve consensus among cross functional team members regarding strategy/content and develop timelines, monitor status, and provide comprehensive communications.

Housing management : manage housing blocks and registration for Novartis attendees at times partnering with housing coordinators.

Ancillary meetings management: manage and/or schedule various ancillary meetings, to include Pre-Convention Briefings, Internal Debrief Meetings, ME Engagement Rooms, etc.

Product Theater/Presentation management: secure Product Theaters, as requested by internal stakeholders, to include the management of all associated deliverables.

Promo/ deliverable management : negotiate/secure promotional opportunities, as requested by internal stakeholders, to include the management of all associated deliverables.

Financial management : create, manage and reconcile Congress related finances to ensure we are accurately accounting for costs, and delivering within budget.

Association Relations: main congress point of contact to association for congress related activities. Communicate timely and effectively with association staying on top of all timelines and release of information.

Exhibit management : oversee exhibit agency for the execution of the booth design/flow, structure, messaging hierarchy, visual/interactive elements, distribution materials, and on-site exhibit operations.

Compliance & Policy : ensure all managed congress activities are compliant and follow Novartis policy

Onsite management : 30% domestic travel

Role Requirements

* High school diploma or GED required; Bachelor's degree preferred

* 3+ years of relevant Congress and meetings management experience in the Pharmaceutical industry

* Excellent written and verbal interpersonal skills, providing highly effective communications to internal and external stakeholders

* Highly motivated self-starter with ability to perform within a fast-paced, dynamic environment, well organized with great attention to detail

* Demonstrated ability to influence change across diverse teams both as an individual contributor and a collaborative leader; ability to work independently and demonstrate leadership skills on project teams

* Ability to manage complex projects simultaneously; proactively approach operational issues and recommend creative problem-solving solutions

* Deep understanding of the pharma industry, brand strategy, and the regulatory environment

* Budget and project management skills

* Prior experience managing others and 3rd party agencies strongly preferred

* Strong industry network with existing relationships with healthcare and convention associations strongly preferred

* Strong customer service skills and ability to work well under pressure or when experiencing challenges

* Strong working knowledge of Microsoft Office; working knowledge of Cvent preferred

Novartis Compensation and Benefit Summary: The pay range for this position at commencement of employment is expected to be between $88,000.00 and $132,000.00 / year; however, while salary ranges are effective from 1/1/24 through 12/31/24, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills, and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

EEO Statement:

The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Accessibility and reasonable accommodations

The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] call +1 (877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

https://www.novartis.com/careers/careers-research/notice-all-applicants-us-job-openings

Salary Range

$88,000.00 - $132,000.00 Skills Desired

Business Communications, Flexibility, Marketing, Marketing Communications (MarCom), Media Relations, Press Releases, Social Media, Strategic Communication Planning, Trade Show

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