Executive Assistant

Pay Range This range is provided by Mack & Associates, Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base Pay Range $80,000.00/yr - $120,000.00/yr

A fast-growing holding company and family office in Austin, Texas is seeking a high-performing Executive Assistant to partner closely with senior leadership in a dynamic, high-trust environment. This is a highly visible role where you will be a true thought partner to executives, helping drive focus, efficiency, and momentum across the business. The ideal candidate is proactive, detail-oriented, and energized by supporting leaders in a fast-paced, evolving organization. In addition to competitive compensation, the firm offers a comprehensive benefits package including medical and dental insurance, generous PTO, a 401(k) plan, company‑paid holidays, commuter benefits, dedicated mental health resources, and access to team gatherings and exclusive concerts featuring top‑tier artists.

Responsibilities Own and expertly manage a complex executive calendar, balancing internal priorities with external meetings, investor engagements, and board interactions

Coordinate seamless domestic and international travel, producing thoughtful itineraries and handling last‑minute changes with confidence

Monitor executive inboxes, surface key priorities, draft polished correspondence, and ensure follow‑ups are completed

Prepare high‑quality meeting materials, agendas, and briefing documents so leadership is consistently well‑prepared

Serve as a trusted gatekeeper and liaison, exercising sound judgment while maintaining strong relationships with internal and external stakeholders

Anticipate needs, proactively resolve scheduling conflicts, and create space for executives to focus on what matters most

Act as the welcoming first point of contact for office guests, ensuring a professional, organized, and positive experience

Oversee daily office operations, including vendors, supplies, access, and workspace logistics, keeping the office running smoothly

Partner with building management on facilities, security, and access needs

Plan and support leadership meetings, investor events, team offsites, and firm gatherings from start to finish

Assist with interview scheduling, onboarding coordination, and intern logistics as the firm continues to grow

Maintain and improve firm‑wide organizational systems, contact lists, and internal documentation

Support firm‑wide meeting cadence and preparation as needed

Provide reliable, hands‑on administrative and operational support to ensure seamless day‑to‑day operations

Qualifications Minimum of 3–7 years of experience as an Executive Assistant to C‑Suite or Senior Leadership

Demonstrated success supporting senior executives in a fast‑paced, high‑performance, high‑stakes environment

Exceptional organizational skills with strong attention to detail and follow‑through

Excellent written and verbal communication skills, with the ability to interact confidently at all levels

Proven discretion and sound judgment when handling sensitive and confidential information

Ability to manage multiple priorities while staying calm, flexible, and solutions‑focused

Proficiency in Microsoft Office, including Outlook, Excel, and PowerPoint

Comfort using modern office tools and collaboration platforms

Proactive, resourceful, and self‑directed with a strong sense of ownership

Professional, personable, and collaborative approach

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