Business Continuity & Emergency Management Project Coordinator_
San Antonio
Job Description
Day-to-Day:
This Project Coordinator Supports the Business Continuity Emergency Management (BCEM) Manager in implementing business continuity, emergency preparedness, and emergency management programs across the UTSA community. Lead project management support for business continuity and emergency planning programs; assists with coordination of training programs and emergency response exercises.
This project coordinator will be supporting two main functions:
1. Coordinating with BCEM and key departments/stakeholders in the training and implementation of VEOCI - a web-based software platform designed to manage communication and coordinate activities during crisis and emergency situations. This Project Coordinator will work alongside BCEM and stakeholders to coordinate this ongoing project as updates arise.
2. Emergency Management planning coordinating. This Project coordinator will work alongside BCEM manager to coordinate with Stakeholders for Emergency Management planning.
Core Responsibilities:
1. Provides project management support to the Manager for all BCEM programs and initiatives; leverages project management tools to ensure that the team is coordinating, organizing, and tracking projects effectively.
2. Coordinates and/or leads projects relating to business continuity, emergency operations, emergency plans, and emergency response drills and exercises in accordance with local, state, and federally published standards.
3. Coordinates efforts to improve operational alignment among work groups and develops documentation and graphs to support workflows.
4. Meticulously documents tasks, actions, and notes during emergency response efforts.
5. Provides support, coordinates training and works with stakeholders to assist in the development of plans, policies and procedures.
6. Leads planning, coordinating, implementing, and evaluating building fire drills to test the university's capability to address crisis situations. Participates in planning, coordinating, implementing, and evaluating other emergency preparedness exercises and drills.
7. Assists with testing, maintenance, and project management of UTSA warning systems.
8. Rapidly develops communication notices to the campus community in support of crisis management; communication notices must be consistent with best practices and standards for communication.
9. Assists with presenting business continuity, emergency preparedness, and emergency management educational awareness, training and outreach programs to university staff, faculty, and students.
10. Remains current of business continuity and emergency management best practices, including trends in higher education.
11. Collects data from various sources and analyzes for accuracy, completeness, and relevance. Prepare complex, statistical, technical, financial, and confidential reports, charts, and graphs.
May provide oversight of office administrative personnel, interns or work studies.
12. Support EOC during activations, campus incidents or campus events as appropriate.
Assists UTSA departments with special projects as requested.
13. Position is on-call and recall for campus emergencies.
14. Performs other duties as assigned.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] .
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Skills and Requirements
Must Haves:
· Two or more years of experience in project management, emergency management, business continuity or a related field.
· Bachelor's Degree
· FEMA Certificate: IS-100 or IS-200 or IS-700 or IS-800 or Federal/state equivalent.
· Proficiency in leveraging Microsoft Suite applications and AI tools (such as Chat GBT).
· Experience with multiple high level stakeholders (determine, document, and present key information) Preferred Plusses:
· Certified Business Continuity Practitioner (CBCP) or the ability to attain CBCP within 2 years of hire.
· Associate Emergency Manager (CEM) or the ability to attain within 2 years of hire.
· Project Management Professional (PMP), or ability to attain within 2 years of hire.
· Master's degree: Emergency Management, Public Administration, or related field.
· ICS (Incident Command System) related Courses G-300 and G-400
· Experience responding to local, state and/or federal emergencies. (SLED) null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].