Manager - Service Desk

Indianapolis, IN, United States

Manager - Service Desk

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Manager - Service Desk

Salary

$69,804.80 Annually

Location

Various MESA Locations, IN

Job Type

Full Time

Job Number

08458

Department

Metropolitan Emergency Services Agency

Opening Date

06/25/2024

Closing Date

7/2/2024 11:59 PM Eastern

Description

Benefits

Questions

Position Summary

Departmental Promotional Only

Agency Summary

The purpose and mission of the Metropolitan Emergency Services is responsible for providing answering and dispatching of emergency teams to the metropolitan areas of the City and County of Indianapolis. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

Job Summary

This position manages the daily customer service needs and support activities for the Division of Public Safety Communications (PSC) and the public safety voice radio system. The incumbent in this position supervises and trains the staff of the 24/7 PSC service desk. The incumbent is required to exercise a high degree of independent judgment due to instances where policies, procedures, rules, and regulations may not exist. Position reports to the Deputy Director.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer . All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

Oversees and coordinates the day-to-day operations of a 24/7 service desk supporting the systems and applications used by all public safety agencies in Marion County

Supervises service desk staff to include recommendations for hiring, terminations, performance evaluations, mentoring, training, work allocation, and problem resolution

Provides oversight of the public safety voice radio system, including hardware, software, databases, tower, tower facilities, microwave, generators, battery backup systems, dispatch consoles, mobile and handheld radios

Coordinates and interfaces with external vendors, internal technical support providers, and customers as appropriate to ensure optimum timeframes for the completion of trouble tickets and work orders

Develops policies and associated procedures for processes, systems, and operations of the service desk area, including training manuals and guidelines

Schedules, prioritizes, and dispatches requests for the installation and servicing of customer equipment, including additions, moves, changes, and repairs; coordinates the provision of technical services by outside vendors.

Participates in the analysis, design, development, and implementation of associated computer systems and applications as required to meet the evolving needs of the operation

Serves as a primary point of interface with vendors and external contractors

Analyzes customer service needs and operational systems and programs

Develops and coordinates customer service systems and programs as appropriate

Participates in division strategic planning, development, and implementation

Reviews all completed work orders and trouble tickets for completeness and accuracy

Responds to inquiries and resolves problems related to transactions managed by the service desk area

Participates in the development of operating goals and objectives for the service desk area

Recommends, implements, and administers methods and procedures to enhance operations

Develops recordkeeping procedures and manages appropriate division records in accordance with applicable regulations, policies, and standards

Assists other PSC team members as needed, with public records requests, internal affairs investigations and service desk operations

Must maintain a valid driver’s license at all times

Required to be “on-call”, as needed

Fulfills the functions of a Tier 2 System Technician as needed at the service desk, as needed

Must maintain confidentiality at all times

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time

Qualifications

Minimum Job Requirements and Qualifications

Bachelor's Degree in Public Safety, Public Administration, or a related field with seven (7) years of experience related to the duties and responsibilities specified, with three (3) years of supervisory experience and one (1) year of project management. One year of relevant experience may be substituted for each year of required education. Must have strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Ability to analyze and interpret the needs of customers and offer appropriate solutions. Knowledge of customer service principles, techniques, systems, and standards. Broad knowledge of a large, technologically advanced telecommunications network's features, design, performance/quality standards, and service requirements. Knowledge and understanding of radio and telecommunications networks' work processes, volume, and traffic characteristics. Ability to foster a cooperative work environment and motivate the team to peak performance. Ability to develop, plan, and implement short- and long-term goals. Must have skills in organizing resources and establishing priorities. Ability to provide technical leadership and project management within an area of professional expertise. Ability to manage and maintain a relational database. Demonstrated customer service skills and ability to meet multiple deadlines. Ability to supervise and train team members to organize, prioritize, and schedule work assignments. Must have skills in examining and evaluating operations and developing and re-engineering operating strategies, systems, and procedures. Ability to make effective administrative and procedural decisions and recommendations. Ability to analyze complex information and define and solve problems. Prior experience with Motorola ASTRO25 radio systems. Must have experience with Microsoft Office. The PSC help desk is open 24 hours, seven days a week, including holidays. The incumbent may have to work alternative hours based on the agency’s needs.

Preferred Job Requirements and Qualifications

In addition to the minimum job requirements and qualifications, a Master’s Degree in Public Safety, Public Administration, or a related field with four (4) years of experience related to the duties and responsibilities specified, with one (1) year of supervisory experience and one (1) year of project management.