Administrative Assistant

Job Description

Our client in Dallas Texas is seeking an experienced Administrative Assistant to provide administrative and office support across multiple business entities.

Company Profile

Well established

Tenured Team

Administrative Assistant Role:

Our client is seeking an Administrative Assistant to provide administrative office support for multiple entities and foundations. This position is responsible for a wide range of administrative and support-related duties and requires someone who can work independently and professionally with little supervision.

Maintain office efficiency within a professional environment while supporting overall business operations.

Prepare documents as requested.

Prepare PowerPoint presentations, correspondence, agendas, and other written materials.

Set up, organize, and maintain files.

Copy and scan documents.

Prepare certified mail and coordinate courier deliveries.

Maintain calendars as needed.

Schedule and coordinate meetings.

Make travel arrangements as requested.

Assist with event coordination.

Prepare invoices and expense reports for payment.

Greet outside guests meeting with employees and management.

Forward voice messages and calls to the appropriate individuals.

Maintain inventories and other documents using Excel.

Establish and maintain vendor relationships.

Monitor and order office and kitchen supplies.

Perform other duties as assigned.

Administrative Assistant Background Profile

Minimum of 3+ years of administrative office experience.

Ability to work collaboratively with other administrative support staff.

Strong organizational skills with the ability to manage multiple projects simultaneously.

Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.

Strong grammar and language skills.

Strong interpersonal and communication skills.

Excellent attention to detail and accuracy.

Ability to work independently and professionally with limited supervision.

Must be able to work onsite five days per week.

Features and Benefits

Medical, Dental, Vision

401

PTO

Job Requirements

Admin Assistant, Office Coordinator

Additional Information

Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.

Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

Meet Your Recruiter

Rebecca Keathley

Rebecca Keathley joined the Frontline Source Group team as an Executive Recruiter, bringing several years of agency recruiting experience with a concentration in accounting and finance placements. Most recently she led and mentored an accounting and finance team to a 90 percent placement ratio by building strong recruiting pipelines, managing ATS data quality, and negotiating offers that balanced client needs with candidate priorities. Earlier in her career, she sourced high level candidates and established a track record of results built on relationship driven sourcing and disciplined process. She recruits for a nationwide firm founded in 2004 that backs every direct hire with the 5-Year Placement Warranty, 20 times longer than the 90-day industry-standard guarantee.

Rebecca holds a Bachelor of Science in Human Development and Family Studies from Louisiana Tech University, where she was named the School of Human Ecology Outstanding Senior and served as Student Government Association President. That background in human development and campus leadership informs the people first approach she brings to every search, pairing genuine relationship building with the consistency and excellence that define the Frontline Source Group experience. Her diverse work history across recruiting, higher education, and hospitality has shaped a collaborative, service minded recruiter focused on connecting talented professionals with the right opportunities and helping clients achieve their hiring goals.

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All interviews are set by appointment only and we do not allow walk-ins at any location. We are an Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.