International Program Coordinator

We are working with a well-established organization to identify an International Programs Coordinator to join its team. This position is ideal for an experienced coordinator who enjoys managing projects, working with a variety of stakeholders, and keeping detailed programs and events organized from start to finish.

The person in this role will support a variety of educational and professional initiatives involving domestic and international partners. Strong organization, communication, follow-through, and attention to detail are essential.

What You’ll Be Responsible For

Coordinate multiple educational programs and professional initiatives from planning through completion

Work with internal teams, leadership, subject matter experts, speakers, and external partners to keep projects on schedule

Assist with developing agendas, coordinating speakers, preparing materials, and managing program details

Handle registration, program documentation, communications, and other logistical requirements

Coordinate details for large meetings, conferences, and special events

Provide onsite coordination and support during major organizational events

Prepare and maintain budgets, track expenses, and assist with financial reconciliation

Maintain organized records and documentation for assigned programs

Prepare meeting notes, reports, and summaries as needed

Assist with agreements, contracts, and other administrative documentation

Work collaboratively across departments to ensure programs and projects are executed successfully

Take on additional projects and responsibilities as needed

A Key Part of This Role: Travel Coordination

Professional experience booking international business travel is required.

The successful candidate will have experience coordinating travel arrangements such as flights, hotels, transportation, and itineraries for executives, speakers, employees, or other business travelers.

Some domestic travel may be required for conferences, annual meetings, or other organizational events.

What Makes Someone Successful

We are looking for someone who is:

Highly organized and able to manage numerous details at once

Comfortable balancing multiple deadlines and priorities

A strong communicator who can work with both internal and external stakeholders

Professional and confident when interacting with senior leaders and external partners

Proactive and willing to take ownership of projects

Detail oriented with strong follow through

Comfortable working in a fast paced environment

Adaptable when plans or priorities change

Collaborative and service oriented

Background We’re Looking For

2 to 3+ years of professional experience in program coordination, event coordination, professional education, nonprofit organizations, associations, or a related field

Previous professional experience arranging international travel is required

Experience coordinating educational programs or professional events preferred

Healthcare, medical education, nonprofit, or association experience is a plus

Experience working with budgets and expense reconciliation

Strong Microsoft Office skills, particularly Excel, Word, and PowerPoint

Foreign language skills are a plus

Why Consider This Opportunity?

This is a great opportunity for a coordinator who wants to take ownership of meaningful programs while working with a variety of professionals and stakeholders. The role offers exposure to program management, event coordination, executive support, international partnerships, and professional education.

If you are organized, proactive, and enjoy being the person who keeps complex programs running smoothly, we’d like to hear from you.

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