Contract Administrator
Fort Worth
Job Description Job Description E4H Architecture is a 100% healthcare and health sciences firm dedicated to creating flexible, creative environments that enhance health and well-being.
E4H is seeking a Contractor Administrator to support the E4H Fort Worth office while also managing the Contract Review process for the entire firm.
RESPONSIBILITIES:
FACILITY AND EMPLOYEE SUPPORT
Work alongside Fort Worth MOREgroup Administrators to open and close office as needed, ensure lobby and front desk area remains presentable and ready to welcome visitors.
Answer, screen, and act upon phone calls as appropriate.
Assist with shipping, receiving, and distribution of mail.
Coordinate and schedule meetings utilizing Outlook calendars for conference rooms and Zoom and Teams for video conferencing.
Assist with the management of the materials library, coordinate with vendors and Interiors team to keep library current and organized, disposing of unused and unwanted materials on a consistent basis.
Assist with maintaining coffee machine(s) and service area(s) including collecting and cleaning E4H mugs.
Assist with preparation, setup/breakdown, and cleaning before and after office lunches, meetings, and events.
CONTRACT ASSISTANCE
Discretely handle sensitive, confidential company, client and consultant information.
Compose, finalize, coordinate with authorized signer for execution and process executed Owner/Architect Agreements and AIA documents with the Contract Review Team.
Maintain Owner/Architect Contract tracking log and distribute on weekly basis to leadership.
Upload redacted versions of executed Owner/Architect Agreements to ACC.
Assist Leadership with A Series AIA (Owner/Contractor) Contract documents.
Monitor and maintain licenses and registration for the firm and required employees in order to sustain proper State compliance.
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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