Director of finance

Boston, MA, United States

OVERVIEW

To view the position description in its entirety, please visit: https://nbss.edu/

America's first trade school, NBSS is a welcoming institution recognized both nationally and internationally for learning excellence. Its spacious, 64,000-square-foot facility is located in Boston’s historic North End neighborhood, the community in which it was originally founded 140 years ago. Today, the school continues to bridge opportunity and demand by training the next generation of traditional tradespeople using time-honored methods and skills while also creating rewarding, life-long careers. NBSS offers a range of accredited and non-accredited courses including professional career training programs, skill-building classes and experiences, public programs, exhibitions, community partnerships, and more.

Reporting to the Senior Director of People and Operations, the Director will oversee finance, accounting, and reporting activities for an $8M budget as well as reporting on its $29M endowment. They will serve as the senior advisor and partner to the President, Provost, and Board of Directors in all financial activity including annual planning and budgeting; and ensure that NBSS has the systems and workflows in place to support outstanding program implementation and mission attainment.

The Director will also be charged with identifying new opportunities to improve efficiencies and respond proactively to department needs. This includes partnering with the Development team as they report out to corporate and foundation funders, and with the Provost’s office particularly during financial aid cycles each semester to ensure that payments and reimbursements are administered properly and efficiently. They will need to analyze the existing processes to ensure compliance and mitigate risk, work closely with senior administrators to streamline financial operations, leverage new information technology, and establish standard processes that provide maximum benefit to all parties involved, including students.

NBSS seeks a seasoned professional with creativity, enthusiasm, self-motivation and energy. They should be able to quickly contribute in a meaningful way as a highly effective and engaged partner to senior leadership; use the utmost discretion in all presentations, correspondence, and communication with staff, faculty, Board of Directors, and President; and be able to thrive in a small team environment, where members “roll up their sleeves”, to deliver practical internal support to colleagues and students.

RESPONSIBILITIES

FINANCE MANAGEMENT

Manage all aspects of finance and accounting: financial statements, general ledger, cost accounting, AP/AR, invoices, budgeting, tax compliance, inventory accounting, and revenue recognition.

Comply with all local, state, and federal laws regarding finances, tax filings, and reporting.

Maintain internal controls and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.

Build and maintain a documented system of finance, accounting, and administrative policies to support program operations.

Prepare quarterly/annual financial reports and manage fiscally responsible quarterly/annual budgets and forecasts.

Advise on financial analyses and strategic decision-making regarding forecasting, contract negotiations, significant costs, benchmarks, and similar strategic matters.

Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements.

Define, benchmark, and implement financial best practices.

Monitor progress and changes and keep senior leadership informed of NBSS financial status.

Partner with the Senior Director to staff the Audit Committee.

Prepare and organize financial statements for record and review and coordinate all audit activity including the annual 990 process.

Ensure compliance and reporting for grants, collaborating with the Director of Development and supporting program audits and grant writing activities.

Manage organizational cash flow, forecasting by working in partnership with the administrative and program directors.

Manage and track the performance of invested assets in keeping with policies and investment guidelines.

Stay informed about changes in accounting standards for nonprofit organizations.

FINANCIAL AID

Manage all full-time student accounts, collections, including payment plans and disbursement of financial aid, with support from the Academic Administrator.

Reconcile Title IV disbursements to student accounts with COD data from the Financial Aid Office on a monthly basis.

Manage Federal G6 system as the primary user and ensure Federal Funds bank account is segregated for G6 cash drawdowns only, including return of Title IV funds.

Interface with counselors at the Department of Veterans Affairs to arrange receipt of veteran education benefits to appropriate student accounts.

Manage refunds of payments to third party payers, including the VA and private lenders, and scholarship provided in accordance with NBSS and organization refund policies.

DESIRED QUALIFICATIONS

5+ years of progressively responsible finance and/or accounting experience in an educational setting or nonprofit with a similar finance structure.

Exceptional knowledge of finance, accounting, budgeting, cost accounting and cost control principles, internal controls, and GAAP.

Prior work with federal funding and reporting, or the willingness to learn and develop a skillset in Federal Student cycle and compliance and reporting requirements, specifically in the areas of Title IV cash management and disbursement.

Detail-oriented with excellent project management skills, including the ability to handle multiple tasks and deadlines.

Lives the principles of diversity, equity, and inclusion with the ability to express these through day-to-day work.

Ability to build sincere relationships with a variety of internal partners with whom no direct line supervision exists, as well as external individuals from board members to volunteers.

Impeccable discretion in handling all matters of confidentiality.

Bachelor’s degree in finance, accounting, or business administration, or equivalent business experience. CPA or CMA is helpful.

Experience with QuickBooks, Raiser’s Edge, and Blackbaud is helpful.

Gravitas paired with kindness and professional integrity to effectively represent and promote NBSS externally at the highest levels.

An appreciation for trade and craft and an understanding of the unique nature and mission of North Bennet Street School.

HOW TO APPLY To express interest in the position, please submit application materials consisting of a resume and letter of interest to [email protected] .

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