Executive Assistant

About the Role

We're looking for a highly organized, discreet, and proactive Executive Assistant to provide dedicated support to our CEO while also partnering with the broader executive leadership team. This is a high-trust, high-visibility role for someone who thrives on juggling competing priorities, exercises excellent judgment across different working styles, and can be counted on to handle sensitive information with complete confidentiality.

If you're energized by variety — one moment coordinating board meeting logistics, the next booking travel or resolving a scheduling conflict across time zones — and you take pride in anticipating needs before they're voiced, we'd love to hear from you.

What You'll Do

CEO Support (Administrative & Personal)

Provide day-to-day administrative and personal support to the CEO, including errands, reservations, and scheduling

Coordinate business and personal travel arrangements and itineraries

Manage correspondence, emails, and follow-up communications

Anticipate needs and proactively solve problems before they arise

Executive Team Support

Manage a complex leadership team calendar, incorporating travel, scheduling, and cross-time-zone conflict resolution

Coordinate recurring leadership meetings (weekly/monthly SLT, quarterly sessions, board prep), including materials, logistics, and distribution

Triage competing scheduling requests based on urgency and priority

Support the finance team with travel system administration as needed

Act as a gatekeeper and liaison between the executive team and internal/external stakeholders

Cross-Functional Support

Support special projects and initiatives across the Executive Team

Serve as a central point of coordination between executive team members

Meetings & Events

Prepare, proofread, and format correspondence, presentations, board materials, and reports

Plan and coordinate meetings, offsites, and company events — logistics, agendas, catering, and follow-up

Support board meeting logistics and materials preparation

Track action items across multiple executives to ensure deadlines are met

Confidentiality & Judgment

Handle highly confidential financial, HR, and strategic information with the highest level of discretion

Exercise independent judgment to prioritize requests without direct oversight

Maintain strict boundaries around information sharing between executives and departments

What You Bring

5+ years of experience as an Executive Assistant, ideally supporting multiple senior leaders or a C-suite team

Exceptional organizational and multitasking skills; able to context-switch seamlessly between executives

Proven ability to manage competing priorities in a fast-paced environment with minimal supervision

Strong written and verbal communication skills, adaptable to different executive styles

A high degree of professionalism, discretion, and sound judgment — this role requires absolute trust

Experience at a growth-stage or public company preferred

Experience coordinating board meetings or leadership team logistics preferred

Bachelor's degree preferred, but not required with equivalent experience

Intermediate Microsoft Office skills, with strong emphasis on Excel and PowerPoint

Proficiency with calendar and travel management systems; familiarity with project management tools a plus

Schedule

This is a hybrid role: onsite Tuesday, Wednesday, and Thursday , with remote work on Monday and Friday .

Compensation

The base salary range for this role is $80,000–$110,000 annually , commensurate with experience.

Exceptionally qualified candidates may be considered outside of this range.

We're an equal opportunity employer and value diversity in our workplace. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected characteristic under federal, state, or local law. We encourage applicants from all backgrounds to apply.

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