Operations Coordinator

Operations Coordinator

The Operations Coordinator provides comprehensive administrative and operational support to a designated team within a fast-paced, high-growth environment. This role focuses on enabling team efficiency, improving operational processes, coordinating logistics, and ensuring smooth day-to-day operations.

The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities while supporting a diverse group of stakeholders. This is not a dedicated executive support role; rather, it is a team-facing position focused on coordination, organization, and operational excellence.

Key Responsibilities

• Provide administrative support to a direct team of approximately [40] members
• Coordinate team meetings, recurring cadences, and cross-functional sessions
• Manage shared calendars, conference room scheduling, and meeting logistics
• Track action items and support follow-ups to ensure accountability
• Assign, track and manage completion of required trainings for team

Planning & Logistics

• Coordinate domestic and occasional international travel for team members
• Prepare and process expense reports in compliance with company policy
• Support budget tracking, invoice processing, and purchase requisitions
• Support with Contract and FTE personnel onboarding by obtaining access to NX systems, procuring IT equipment, PPE, updating team org charts, etc.
• Assist with receiving, organizing and distributing deliveries and shipments

Project & Operations Support

• Coordinate field mobilizations, safety trainings, logistics, and execution of pile load testing projects
• Coordinate operations meetings with customers, internal teams, and field personnel
• Organize field data, photos, and information gathered during pile load testing projects
• Work closely with structural and geotechnical engineering teams to generate test plans, provide feedback on their effectiveness, and drive improvement
• Coordinate field mobilizations, safety trainings, logistics and execution of production customer projects and training program

Process Support

• Assist with departmental projects and track key milestones
• Support preparation of presentations, reports, and team communications
• Identify and recommend process improvements to increase team efficiency

Events & Engagement

• Support customer visits to Nextpower facilities
• Coordinate team offsites, workshops, and internal events
• Support leadership visits and cross-functional planning sessions
• Partner with HR or leadership on team engagement initiatives

Required Qualifications

• 3-5+ years of administrative, coordination, or operations support experience
• Experience supporting a team in a corporate office and field environment
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint, Confluence)
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Ability to work independently and exercise sound judgment
• High attention to detail and follow-through

Preferred Qualifications

• Experience in technology, renewable energy, manufacturing, or other fast-paced industries
• Experience supporting cross-functional or distributed teams
• Familiarity with ERP, expense, or procurement systems (e.g., Workday, Concur, SAP)
• Experience with Salesforce, and Netsuite.
• Data analytics and data management experience a major plus (Excel, Python, PowerBI)
• Bachelor's degree preferred

Core Competencies

• Proactive and solutions-oriented mindset
• Strong time management and prioritization skills
• Collaborative and service-oriented approach
• Professionalism and discretion
• Adaptability in a dynamic environment

Nextpower offers a comprehensive benefits package. We provide health care coverage, dental and vision, 401(K) participation including company matching, company paid holidays with unlimited paid time off, generous discretionary company bonuses, life and disability protection and more. Employees in certain positions may be eligible for stock compensation. All plans are in accordance with relevant plan documents. For more information on Nextpowers benefits please view our company website.

Pay is based on market location and may vary based on factors including experience, skills, education and other job-related reasons. This position reports to the San Rafael location five days a week, onsite. The annual salary range for this position is $70,000.00-$85,000.00. (Applicable to California)

Nextpower is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.