Accounts Payable Lead

Indianapolis, IN, United States

Association Office - 6610 N Shadeland Ave Indianapolis, IN 46220, Indianapolis, Indiana, United States of America

Job Description Welcome to the YMCA of Greater Indianapolis! There has never been a better time to join the YMCA of Greater Indianapolis! Our employees enjoy a diverse & inclusive environment and the opportunity to do cause-driven work to impact our communities through Youth Development, Healthy Living & Social Responsibility. If you are interested and have the skills and desire to make a difference, please continue by completing our online application. Thank you for your interest in our Y!

GENERAL FUNCTION

The Accounts Payable Lead (AP Lead) works under the guidance of the Assistant Controller and helps develop processes, controls and analysis tools that ensure consistent quality in the accounts payable environment. This individual is responsible for the oversight and daily processing of the YMCA of Greater Indianapolis and Indiana State Alliance’s accounts payable (A/P), including timely payment to all vendors. This position will supervise an AP Associate which includes providing direction and training, along with regular review of the AP Associate’s work. Special duties and projects assigned as appropriate.

KNOW HOW This position requires a minimum of a Bachelor’s degree and/or equivalent experience. Knowledge of general accounting practices is required along with three to five years of accounts payable experience. This position requires a high degree of accuracy and attention to detail. It also requires proficiency in Microsoft Word, Excel, Outlook, data entry, and the ability to coordinate multiple tasks. The ability to manage competing demands and adapt to frequent changes and events is also required. A general understanding of YMCA programs and services will be helpful.

PRINCIPAL RESPONSIBILITIES This position will be responsible for:

Assumes responsibility for the entire AP process Design the workflow system for AP

Responsible for ensuring disbursement policies and procedures are followed

Maintain the AP workflow to ensure all payments are made accurately and timely

Improve AP efficiency to handle the increased volume due to additional centers

Ensure that all necessary documentation and approvals are obtained before payment

Exercising judgement to identify documentation or approval issues, and tactfully communicating and following up on these issues with YMCA staff

Responsibility for the planning and completion of the weekly vendor check run Sorts through mail and matches invoices to properly approved purchase orders and reviews each invoice/check request for math accuracy, proper authorization and content

Ensures proper general ledger account codes and due dates are included on all invoice/check requests/expense reports sent to the AP department

Reconciles vendor statements to invoices paid to determine that all invoices are paid properly and timely

Final and ultimate decision maker on what invoices to pay and when to pay them

Final reviewer before payment is made

Ensures the YMCA has a current W9 form on file for all active independent contractors and ensures the YMCA has a current, valid certificate of liability insurance binder for all active vendors and verifies minimum coverage is consistent with YMCA policy

Responsible for the supervision of the Accounts Payable Associate Directs assigned tasks and provides assistance as needed

Regular review of work completed

Assists with performance evaluations

Responsible for the management of the vendor and MBE/WBE/VBE databases in the AP system

Responsible for the year-end processing and distribution of 1099 forms in a manner consistent with governmental agencies deadlines and instructions Exercise independent judgement per IRS guidelines in order to determine if a vendor is subject to the independent contractor rules along with obtaining the necessary tax forms as required by the IRS

Responsible for accurate and timely completion of assigned month end closing duties Ensures all invoices/check requests/expense reports are entered and posted to the general ledger system by the end of the first business day following month end

Reconciles the accounts payable general ledger account by the first day following month end and ommunicates any issues/problems to the Assistant Controller and/or VP/Controller in a timely manner

Prepares any adjusting journal entries required for month end closing and forwards to the Assistant Controller or VP/Conroller for approval

Assumes responsibility for the planning and research of all assigned month end closing schedules

Identifies trends and issues, proposes solutions and forwards completed schedules to Assistant Controller and/or VP/Controller and CFO for review by the end of the fifth business day of the following month end

Responsible for related duties as required or assigned

It is the policy of the YMCA of Greater Indianapolis to provide equal employment opportunity to employees and candidates for employment. Accordingly, there shall be no discrimination against any employee or candidate for employment due to race, color, religious creed, sex, national origin, age, citizenship, disability or against disabled veterans and veterans of the Vietnam era. This policy is applicable to the policies governing recruitment, hiring and placement, promotion, training, compensation, employment environment, and separation or termination.

Compliance with this policy is the personal responsibility of all personnel, especially those whose duties are related to the hiring of new employees and the status or tenure of current employees. Further, as an Equal Opportunity Employer, the company will cooperate fully in the implementation of applicable laws and executive orders.

Association Office - 6610 N Shadeland Ave Indianapolis, IN 46220, Indianapolis, Indiana, United States of America

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