Director of Orchestra Personnel

Atlanta, GA, United States

Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation's third largest arts center. Comprised of three Art Partners-Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art-there's a role for everyone at The Woodruff.

Reports to:

Vice President & General Manager

FLSA:

United States of America (Exempt)

Employment Status :

Regular/Full time

The Director of Orchestra Personnel is responsible for the effective and efficient management and administration of all orchestra personnel activities, and for maintaining a healthy and respectful day-to-day relationship between the members of the orchestra and the administration of the Atlanta Symphony Orchestra.

POSITION RESPONSIBILITIES:

A. Orchestra Personnel Management

Assist and advise the Executive Director, General Manager, and Music Director in the overall management of the orchestra and establishment of orchestra personnel policy. Ensure correct execution of the terms of the Collective Bargaining Agreement as they relate to orchestra personnel management, ASO / Woodruff Arts Center personnel and benefit policies, and individual musician contracts. Ensure that members of the orchestra adhere to all policies and applicable agreements and take or recommend corrective action if not. Act as first line of contact and a resource to others (Music Director, Executive Director, General Manager) in the resolution of a variety of personnel related issues. Assign and coordinate relief, rotation and vacations. Help the ASO adhere to its artistic standards by ensuring each seat is filled with a highly qualified musician.

B. Record Keeping

Maintain personnel, complaint, and attendance records and files. Coordinate and ensure the proper implementation of leave requests, string rotation, and individual contracts. Assist in the creation of the schedule and the recording of vacations, split orchestras, relief, leave, rotation, wind / brass / percussion assignments, and all auditions. Regularly review concerns regarding scheduling of the above.

C. Rehearsal/Concert/Media Session Management

Ensure service start readiness through creation of seating rosters for each work, stage calls, attendance taking, calling, and timing of breaks, services, and overtime; explain service protocol and master agreement service terms to all conductors and step in to ensure compliance if necessary.

D. Hiring of Extras

With information provided by the library and in consultation with the conductor and Principal players, determine extras called for by score, check annual budget for same and receive General Manager's approval prior to hiring extending beyond budgetary guidelines. Maintain a working knowledge of available substitute and extra musicians and engage highly qualified extra players in a timely manner. Ensure that all hired musicians are eligible to work under all extant laws and policies and ensure proper documentation of all hired musicians. Manage and administer extra musician auditions, as necessary.

E. Auditions

Oversee the complete scope of the audition process in compliance with the CBA, ASO audition policies, and audition code of conduct. Manage the scheduling of auditions. Manage audition days. Arrange for alternative audition or selection methods when appropriate and necessary.

F. Payroll

Responsible for the administration and management of the complete scope of the payroll process. Administer the monthly American Federation of Musicians (AFM) Pension Plan reporting.

G. Budgets and Monthly Updates

Develop annual budgets for orchestra member salaries and other compensation; extras and all incidental payments for musicians; monitor the budget and resolve any discrepancies; provide monthly monitoring.

H. Contracts

Master Agreement: Maintain files on all issues affecting personnel management and issues that may need to be addressed during Master Agreement negotiations or meetings with the Atlanta Symphony Orchestra Players' Association (ASOPA). Serve on management negotiations team as requested. Individual contracts: Maintain confidential file; negotiate and issue individual contracts on an as needed basis.

I. Tours and Runouts

Bus management: ensure rest and meal stops are in keeping with the Master Agreement. Maintain a travel log and elapsed travel time.

J. Supervision

Manage the Orchestra Personnel Manager and interact on a daily basis, providing training in all areas of responsibility pertaining to the orchestra. Provide direction to the Assistant Orchestra Personnel Manager in all areas of Personnel Administration. Manage all musicians, both full time and part time, on a daily basis to ensure smooth day-to-day operations of the orchestra and a timely, successful resolution to all personnel issues.

K. General Duties

Attend meetings, including staff, production, ASOPA, and any other meetings involving musicians. Assume other projects and duties that may be assigned by the General Manager or Executive Director from time to time.

SPECIFIC CONDITIONS OF WORK

The Director of Orchestra Personnel is a full-time, exempt position with hours and days of work which may vary widely depending on the time needed to fulfill the responsibilities of the position. This will include some nights and weekends coinciding with the services of the orchestra. Vacation and time off will also coincide with the orchestra's schedule. While conditions may alter the amount of time spent in any one area, the time limit spent on the position responsibility can be expected to be as follows:

Personnel Management 20%

Records 5%

Rehearsal/concert management 15%

Hiring of extras 10%

Auditions 5%

Payroll and Pension 10%

Budgets and monthly updates 5%

Contracts 5%

Tours and runouts 5%

Supervision 15%

General 5%

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Some standing, walking, bending, frequent use of hands, stooping and lifting (at least 30 pounds) is required

The noise level of the work environment is usually moderate

QUALIFICATIONS:

Bachelor's Degree or comparable experience, preferably in music.

Preference for prior experience in performance at a high level on an orchestral instrument.

Three years minimum experience as a personnel manager of a regional or major orchestra or an assistant personnel manager of a major orchestra.

A clear communicator (both written and verbal) with highly developed people skills.

Prior experience with direct report management.

Ability to manage multiple tasks.

Ability to interact with various positions at all levels of the institution.

The Atlanta Symphony Orchestra is committed to serving our mission by promoting an equitable and inclusive culture where everyone feels valued, appreciated, and free to bring their whole selves to work; and to find intentional ways to grow in our understanding and support of others.

The Atlanta Symphony Orchestra is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, class, religion, country of origin, political belief, (dis)ability, age, gender identity, sexual orientation, protected veteran status, or any factor protected by law. Members of underrepresented groups are encouraged to apply.

About the Atlanta Symphony Orchestra

Under the leadership of Music Director Nathalie Stutzmann, the Atlanta Symphony Orchestra (ASO) offers live performances, media initiatives and learning programs that unite, educate and enrich our community through the engaging and transformative power of orchestral music experiences.

Now in its 79th season, the ASO engages the diverse international community of our city, bringing people together in harmony - including our youngest citizens, with extensive opportunities for youth and families to fall in love with music. Two hallmark education programs celebrate anniversaries this season: the Atlanta Symphony Youth Orchestra celebrates 50 years, and the Talent Development Program - one of the longest-running musical education diversity programs in the country - turns 30.

The Orchestra's range and depth are featured in more than 150 concerts each year, including the flagship Delta Classical Series, Movies in Concert, Family Concerts, Coca-Cola Holiday series and many community and education concerts. The ASO presents many vibrant, wide-ranging events and artists through its Delta Atlanta Symphony Hall Live presentations. Outside of the concert hall, the ASO's Behind the Curtain video concert series enables the Orchestra to reach audiences globally.

The ASO performs with the world-renowned 200+ voice, all-volunteer ASO Chorus, originally founded in 1970 by Robert Shaw, and currently under the direction of Norman Mackenzie. The Chorus is featured on nine of the ASO's 27 Grammy Award-winning recordings.

About the Woodruff Arts Center

The Woodruff Arts Center is one of the largest arts centers in the world, home to the Tony Award-winning Alliance Theatre, the Grammy Award-winning Atlanta Symphony Orchestra (ASO) and the High Museum of Art, the leading art museum in the Southeast. Over 800,000 patrons travel to The Woodruff for outstanding theatre, music and exhibitions each year.

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