Payroll Manager

Seattle, WA, United States

Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we're building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We're making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

renewables and energy services

engineering and design

construction and facility services

To get where we're going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

The Opportunity with McKinstry

We are seeking a highly skilled Payroll Operations Manager to lead our payroll team and ensure the accurate and timely in-house weekly processing of payroll across multiple states, including unionized employees. This role requires a strategic forward-thinking individual with strong leadership abilities with an extensive understanding of payroll laws and regulations.

Essential Job Functions

Management

Demonstrate the ability to lead and develop a team, making informed decisions and planning resources effectively through clear communication and actionable plans.

Manage and mentor a team of six payroll professionals, providing guidance, training, and performance evaluations to foster a collaborative and productive team environment.

Oversee and manage all aspects of in-house payroll processing across multiple states and for unionized employees, ensuring timely and accurate weekly payrolls.

Ensure compliance with federal, state, and local regulations, as well as union agreements, and stay updated on changes in payroll laws and regulations.

Oversee daily workflow and ensure the accurate and timely processing of weekly payroll for multiple pay groups and all off-cycle payments.

Educate managers and employees on appropriate payroll and timekeeping processes, holding regular training sessions for new managers.

Ensure the timely and accurate execution of monthly union dues reporting.

Lead team efforts to support union agreement updates and execution.

Strategy:

Develop and implement resource plans to ensure adequate staffing and efficient workflow within the payroll department.

Develop and manage payroll processing objectives, compliance, system needs, policies, and resource needs to support the department.

Lead strategic efforts to achieve annual goals and establish annual business plans.

Establish and report to leadership on standardized KPI metrics to measure team success and identify operational areas of opportunity.

What You Need to Succeed at McKinstry

Advanced knowledge and experience in payroll processing for multi-state, multi-entity exempt, hourly, and union staff for a company of 3,000 or more employees.

Strong critical thinking and problem-solving skills.

Excellent written and verbal communication skills.

Superior organizational, analytical, and problem-solving abilities with strong attention to detail and the ability to manage multiple tasks simultaneously.

Experience in transitioning payroll processing tasks from in-house systems to third-party providers, ensuring a smooth and efficient transfer of responsibilities.

Ability to work independently in a fast-paced environment and make decisions to ensure accurate and compliant outcomes.

Proficiency in breaking down complex concepts and explaining them clearly at all organizational levels.

Professional demeanor with good independent judgment and discretion.

Intermediate knowledge of Microsoft Office Suite (Word, PowerPoint, Outlook, and Visio) is required; working knowledge of SharePoint is preferred.

Advanced knowledge of Excel is required.

Ten (10) years of experience in processing and managing payroll for a large company is required.

Experience in the construction industry is preferred.

CPP certification is preferred.

PeopleFirst Benefits

When it comes to the basics, we have you covered:

Competitive pay

401(k) with employer match and profit-sharing plan

Paid time off and holidays

Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with:

Family formation benefits, including adoption and IVF assistance.

Up to 16 weeks paid parental leave.

Transgender inclusive benefits

Commuter benefits

Pet insurance

"Building Good" paid community service time.

Learning and advancement opportunities via McKinstry University.

McKinstry Moves onsite gyms or reimbursement for remote workers

Join our team and contribute to a dynamic, supportive, and forward-thinking organization where your expertise and leadership will make a significant impact.

See benefit plan documents for complete details.

The pay range for this position is $80,100 - $134,400 per year; however, base pay offered may vary depending on job-related knowledge, skills, and experience. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information, or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

McKinstry is a drug-free workplace. Employment iscontingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.

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