STDT SVC ADVISOR 3
Los Angeles, CA, United States
Responsibilities:
The Graduate/Undergraduate Lead Advisor (Stdt Serv Advisor 3) is responsible for academic advising for approximately 2,200 undergraduate and graduate students in the department; updating data on students currently in both undergraduate and graduate programs; analyzing data as needed to aid the Graduate Vice Chair, Graduate Studies committee, and the Undergraduate Vice Chair in decision-making; advising students in their graduate and undergraduate major preparation and in meeting departmental requirements and policies; and in responding to all queries from current and prospective students at the graduate and undergraduate levels. The advisor coordinates the annual graduate admissions process, assists with the graduate preview weekend details, and administers graduate student financial aid funds while overseeing fund applications for submission to campus and external funders. Provides graduate students with job placement support by assisting with sending out materials and coordinating available positions. Conducts outreach for undergraduates by disseminating information on major and transfer requirements. Works with both Vice Chairs and faculty to coordinate department course scheduling and assists Undergraduate Vice Chair on matters related to undergraduate student affairs (courses, curriculum, and other related issues). Manages the quarterly TA matching each quarter in conjunction with the Undergrad and Grad Vice Chairs, and works closely with the Director of Student Services, department Chief Administrative Officer, the College of Letters & Science, and the Graduate Division.
Salary & Compensation:
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications:
Student Advising Experience advising undergraduate and/or graduate students (Preferred) Or
Scheduling Experience in course scheduling (Preferred)
Skill in interacting with students, faculty and colleagues from various backgrounds (academic, social, cultural) on an individual basis or in group situations. Demonstrated ability to communicate complex and sensitive information to individuals and groups in writing and orally. (Required)
Demonstrated interpersonal skills to establish and maintain effective working relationships with staff and students, and ability to work effectively with upper level administrators and faculty. (Required)
Ability to prioritize assignments and complete work in a timely manner when there are changes in the workload, changes in assignment, deadlines and heavy workload. Ability to perform detailed work with a high degree of accuracy. (Required)
Excellent writing skills to compose clear, concise and accurate memos, letters, reports and promotional materials. Demonstrated skill in editing correspondence for correct grammar, spelling and punctuation. (Required)
Reading skill to understand content of correspondence, reports, and forms. Working knowledge of MS Office software (Word, Excel, Access) and ability to work in Windows. (Required)
Knowledge of resource centers and student services, with the skill to encourage students to reach out for appropriate resources. Ability to explain requirements and programs while offering guidance on future course scheduling appropriate to the student. (Required)
Knowledge of department course curriculum and content. Acquainted with faculty members and their areas of interest and expertise. Knowledge of departmental requirements, rules and policies as well as those governing the College of Letters and Science. (Preferred)
Ability to use database and spreadsheet software to create and report on instructional information and course scheduling. Demonstrated project management skills to monitor small and large projects in a cross-functional environment. (Preferred)
Skill in dealing with students who may be in stressful emotional states, and ability to work with heavy student traffic with frequent interruptions. (Required)
Skill in employing fundamental counseling techniques to assist students in the pursuit of academic goals through conveying accurate knowledge of departmental and university requirements, procedures and policies. (Required)
Demonstrated computing skills sufficient to create and maintain databases to streamline procedures for 1) tracking admission applicant files, 2) TA and fellowship record keeping, 3) individual student degree progress, 4) placement candidates and mailings, and 5) annual statistical reports to faculty (Required)
Ability to effectively use OASIS online Student Information Systems for admissions, enrollment and student funding: fellowships, tuitions, remissions. Including detailed knowledge of the functions, services and policies of Registrar's, Graduate Division, and the College of Letters and Science. (Preferred)
Education, Licenses, Certifications, & Professional Affiliations:
Bachelor's Degree In related area or equivalent experience/training. (Required)
Master's Degree Counseling (Preferred) Or
Other Special Conditions of Employment:
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.
Complete Position Description:
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Student%20Services%20Advisor%203%20(PASIREQ_266)
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