Administrative Assistant

Job Description

Answer phones and greet visitors

Schedule appointments and maintain calendars

Schedule and coordinate meetings

Collate and distribute mail

Prepare communications such as memos, emails, invoices, reports and other correspondence

Write and edit communications, from letters to reports and instructional documents

Create and maintain filing systems, both electronic and physical

Manage accounts and perform bookkeeping

Decision-making: administrative assistants need to make independent decisions on a daily basis, addressing the best way to handle specific tasks.

Communications and collaboration: An administrative assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.

Organizational skills: The ability to maintain order helps ensure executives don't miss appointments or deadlines.

Writing: Their emails, letters, documents and social media posts reflect upon their employers, so they need to know how to write professionally, using proper spelling and grammar.

Job Requirements

Minimum Qualifications: High School Diploma or GED

Ability to lift up to 25 lbs.

Ability to work evenings, weekends and holidays as needed

Excellent communication skills, both written and verbal

Preferred Qualifications: Post-Secondary Education: Associates degree in Business Administration or related field. Some common areas of study include office administration, business administration, or secretarial studies.

Pre-employment Screening Criteria: Valid state issued picture identification.

Must pass criminal background check.

Must successfully pass pre-employment drug screening.

Fingerprinting may be required for site identification badge.

Meet Your Recruiter

Human Resources

Talent Acquisition