Management Support Coordinator - CM

Management Support Coordinator (Executive Administrative Assistant)

The City of Tolleson is seeking a qualified individual interested in joining our team. This position provides comprehensive executive-level administrative and scheduling support to the City Manager, Deputy City Managers, Public Affairs Director and team, and other assigned departments. Responsibilities include managing calendars and meetings; preparing agendas, correspondence, presentations, reports, and briefing materials; coordinating events, programs, onboarding, workspace logistics, and vendors; and supporting procurement, budget tracking, records management, and office operations.

The position serves as a professional liaison and welcoming point of contact for City leadership, departments, and external stakeholders while handling sensitive and confidential information with discretion and sound judgment. This role also manages multiple projects in a fast-paced environment and supports community relations efforts aligned with City goals and Council priorities under the direction of the Deputy City Manager/Chief Government Affairs Officer.

Qualifications: Bachelor's degree and two (2) years of directly related experience, or an equivalent combination of education and experience. Must possess and maintain a valid Arizona driver's license. Bilingual proficiency in Spanish and English is required.

Knowledge of: Intergovernmental affairs, customer service principles and practices, quality assurance practices, cross-functional organizational principles, marketing, promotion, and event development principles and practices, modern office practices, procedures, and technology.

Skills in: Navigating intergovernmental politics, effective interviewing and listening to understand customer needs, providing customer service in person, by email, or over the phone, organizing information in a meaningful way, managing time effectively, applying flexibility, multitasking, critical thinking, implementing investigative techniques (based on assignment), prioritizing work, entering data into and maintaining applicable databases and/or automated systems, performing routine math calculations, utilizing a computer and relevant software applications, utilizing communication and interpersonal skills as applied to interactions with coworkers, supervisors, the general public, and others to sufficiently exchange or convey information and to receive work direction.

Physical Demands: Positions in this class typically require stooping, kneeling, crouching, standing, walking, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Light: Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. Working Conditions are in an office setting. Depending on assignment, some travel may be required.

Full Salary Range for Position: $70,481.78 - $98,674.49 annually annually.

Additional Application Information: It is important that your application shows all relevant work experience and education. Work experience must be noted on the application. Applicants may be rejected if not fully complete. Your resume may not be substituted as an application. Applicants may request a reasonable accommodation, if needed, by contacting Human Resources at 623-474-4989.

EOE/M/F/D/V/S