Management Support Coordinator - CM

The City of Tolleson is seeking a qualified individual interested in joining our team as Management Support Coordinator (Executive Administrative Assistant). This position provides comprehensive executive-level administrative and scheduling support to the City Manager, Deputy City Managers, Public Affairs Director and team, and other assigned departments. Responsibilities include managing calendars and meetings; preparing agendas, correspondence, presentations, reports, and briefing materials; coordinating events, programs, onboarding, workspace logistics, and vendors; and supporting procurement, budget tracking, records management, and office operations.

The position serves as a professional liaison and welcoming point of contact for City leadership, departments, and external stakeholders while handling sensitive and confidential information with discretion and sound judgment. This role also manages multiple projects in a fast-paced environment and supports community relations efforts aligned with City goals and Council priorities under the direction of the Deputy City Manager/Chief Government Affairs Officer.

Qualifications Bachelor’s degree and two (2) years of directly related experience, or an equivalent combination of education and experience. Must possess and maintain a valid Arizona driver’s license. Bilingual proficiency in Spanish and English is required.

Knowledge of: Intergovernmental affairs

Customer service principles and practices

Quality assurance practices

Cross-functional organizational principles

Marketing, promotion, and event development principles and practices

Modern office practices, procedures, and technology

Skills in: Navigating intergovernmental politics

Effective interviewing and listening to understand customer needs

Providing customer service in person, by email, or over the phone

Organizing information in a meaningful way

Managing time effectively

Applying flexibility

Multitasking

Critical thinking

Implementing investigative techniques (based on assignment)

Prioritizing work

Entering data into and maintaining applicable databases and/or automated systems

Performing routine math calculations

Utilizing a computer and relevant software applications

Utilizing communication and interpersonal skills as applied to interactions with coworkers, supervisors, the general public, and others to sufficiently exchange or convey information and to receive work direction

Physical Demands Positions in this class typically require stooping, kneeling, crouching, standing, walking, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Light: Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Working Conditions are in an office setting. Depending on assignment, some travel may be required.

Full Salary Range for Position: $70,481.78 - $98,674.49 annually

EOE/M/F/D/V/S

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