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AEG
Washington, DC, United States
In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Monumental Sports & Entertainment (MSE) is one of the largest integrated sports and entertainment companies in the country with one of the most diverse partnership groups in all of
Job Source: AEGVosper Thornycroft Group
Washington, DC, United States
Overview VTG is seeking an Executive Assistant to provide executive, analytical, management and administrative support services to the Front Office, Program Managers and their immediate staff in Washington, D.C. What will you do? Assist with the coordination and integration of the daily operations. This support involves records, schedules, a
Job Source: Vosper Thornycroft GroupKastle Systems International, LLC
Falls Church, VA, United States
Overview Join the leader in providing smarter solutions for a safer world. The property technology space is growing rapidly, and Kastle Systems is leading the way. Kastle Systems is the premier provider of property technology solutions, with a track record of introducing innovative technologies to serve over 460M square feet of real estate globall
Job Source: Kastle Systems International, LLCAireon LLC
McLean, VA, United States
Company Overview: Aireon deployed the worlds first global space-based air traffic surveillance system, providing real-time aircraft monitoring capabilities around the world, including over the poles, over the oceans and in remote areas. Aireon data enables safer, more efficient and more environmentally friendly aviation travel, resulting in signif
Job Source: Aireon LLCSmithsonian's National Zoo and Conservation Biology Institute
Washington, DC, United States
Application Deadline: 3 May 2024 Department: Office of Advancement Employment Type: Full Time Location: Washington, DC Reporting To: Associate Director for Advancement Compensation: $68,405 - $77,525 / year Description OPEN DATE: April 15, 2024 CLOSING DATE: May 3, 2024 POSITION TYPE: Trust Fund APPOINTMENT TYPE: Trust Permanent SCHEDULE
Job Source: Smithsonian's National Zoo and Conservation Biology InstituteHerbein HR Consulting
Falls Church, VA, United States
Executive Assistant to the CEO- Falls Church, VA Doing the RIGHT thing for People & Planet This job is being managed by Herbein HR Consulting, where we help our clients succeed with confidence by finding the talent that is right for them. About RTEC: Our client, RTEC's award-winning reputation for over 25 years is based on always doing the righ
Job Source: Herbein HR ConsultingVTG
Arlington, VA, United States
Overview: VTG is seeking an Executive Assistant to provide executive, analytical, management and administrative support services to the Front Office, Program Managers and their immediate staff in Crystal City, VA for NAVSEA Program Executive Office (PEO) Integrated Warfare Systems (IWS). Responsibilities: Assist with the coordination and integra
Job Source: VTGChenega MIOS SBU
Washington, DC, United States
Req ID: 31839 Summary Executive Assistant Washington, DC Articus Solutions, LLC is a certified ANC 8(a), Small Disadvantaged Business (SDB) headquartered in Colorado Springs, Colorado. We provide world-class Engineering, Integrated Hardware and Software, Advisory & Assistance Services (A&AS), Program & Project Management, Subject Matter Experts
Job Source: Chenega MIOS SBUWashington, DC, United States
PMS 525 Executive Assistant
ELS is an employee-owned small business that provides professional and engineering support services to the U.S. Navy. We pride ourselves, as employee owners, in delivering high quality products to our customers across different platforms, systems and equipment. For over 35 years our focus has been to hire, develop and retain a highly qualified staff of professionals that work collaboratively to provide exceptional support and solutions to our customers. We are caring, results driven, and strive to provide a meaningful work experience.
Description: The Executive Assistant will support the Program Manager (PM) and Deputy Program Manager (DPM) and serve as the in-person component in managing the day-to-day activities of PMS 525 program Office.
Job functions: Provide executive, analytical, management, and administrative support to include office management, management of records, correspondence, deliverables tracking, and process improvement recommendations.
Support management of the program calendar to include developing and establishing meeting frequency and purpose, authoring, and executing the “Plan of the Day”, and assisting with development of agenda for program-focused events (such as Bi-annual Execution Reviews with the PEO and Program Management Reviews with customers)
Provide support to meetings by coordinating onsite and offsite conference rooms, invite distributions, meeting attendance, slide presentations (including both electronic and hard copies, as requested), and record minutes/after action reports.
Manage and track clearance submissions via various DoD databases such as Defense Information Security System (DISS), Aircraft and Personnel Clearance System (APACS), and the Foreign Visit System to support government personnel visits to various locations.
Utilize available collaborative tools, such as Flank Speed/SharePoint and the All-Partners Network (APAN) to file letters, facilitate, and promote program collaboration.
Support domestic and international travel for program staff by obtaining and tracking appropriate level travel approvals, and aid with travel arrangements and vouchers in the Defense Travel System (DTS)
Support program office personnel with obtaining Official Passports and visas as required for international travel.
Provide administrative and operational support to programmatic Foreign Liaison Officers (FLOs), their governing organizations, and other external PMS 525 stakeholders.
Manages programmatic correspondence by maintaining the program serialization log and assignment of serial numbers, facilitates programmatic review for final signature, distributes final letters, and archives serialized correspondence.
Supports and assists with IT issues to resolution, obtaining labels for shipping packages, coordinating needs/purchases, and other requests to support programmatic goals and objectives.
Support will be provided in person at client program office Monday through Thursday, or as determined by program requirements
Basic Qualification/Requirements: U.S. Citizenship
Minimum of 8 years of administrative support within a ship acquisition program office
Undergraduate degree, preferably in Business Administration or applicable field with transferable skills
Prior experience in client-facing role
Works well in a fast-paced office; easily able to pivot and manage multiple priorities simultaneously
Organized and detail oriented
Proficiency in Microsoft Office applications, especially Outlook, TEAMS, Word, PowerPoint, and SharePoint.
Proficiency with DTS and DISS
Good interpersonal skills with the ability to work effectively individually and in a team environment.
Active DoD Secret Security Clearance
P referred Qualifications: Prior experience supporting O-6/GS-15 or above
Master’s in business administration or 15 years’ experience of administrative support in a DoD environment
Thrives at solving problems (either by answering questions or knowing where to go to get the answers)
Working knowledge of U.S. Government international travel requirements, bonus if has experience submitting clearances for international travel
Understands a variety of positions within the front office, e.g., technical writing/editing, action tracking, FLO support, CAC and badging processes (you may not be an expert, but can provide support backfilling in case of leave, emergency, etc)
Enjoys working with and helping people
Travel: No travel
ELS is a proud Equal Employment Opportunity Employer.
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Email Alert for DoN Executive Assistant jobs in Washington, DC, United States
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