Executive Assistant

Executive Assistant / Administrative Assistant Pasadena, CA (Hybrid)

Contract | Potential Contract-to-Hire

$30/hour contract rate

Potential conversion salary: $80,000-$85,000 annually

Our client in the restaurant industry is seeking a polished, detail-oriented Executive Assistant to support multiple executives in a fast-paced corporate environment. This is an excellent opportunity for someone who thrives on organization, enjoys supporting leadership teams, and has a proactive approach to administrative support.

This position is based in the Pasadena area and requires a hybrid schedule with a minimum of 3 days onsite per week (Tuesday through Thursday). Occasional Monday onsite support may also be required.

Key Responsibilities Provide administrative support to multiple executives

Manage complex calendars and scheduling needs

Process invoices and assist with coding within internal systems

Prepare and submit expense reports

Coordinate meetings and support day-to-day office operations

Create, edit, and manage documents, presentations, and reports

Maintain accurate records and documentation

Serve as a professional point of contact for internal and external stakeholders

Ensure timely follow-up on tasks, requests, and action items

Qualifications Previous Executive Assistant or Administrative Assistant experience

Experience supporting multiple executives simultaneously

Strong Microsoft Office Suite skills, including Outlook, Word, Excel, and PowerPoint

Experience with invoice processing and expense reporting

Concur experience is a plus

Restaurant, hospitality, or consumer-facing industry experience is highly preferred

Exceptional organizational and communication skills

Highly detail-oriented with strong follow-through

Proactive, resourceful, and able to manage multiple priorities effectively

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