Administrative Assistant

Administrative Assistant

A prestigious global financial services firm is seeking an experienced Administrative Assistant to join its Dallas team. The firm has a strong reputation in the industry, with offices across the U.S. and internationally, and works with some of the most prominent businesses and leaders in the market. The Dallas team is moving into brand-new, high-end office space in a great location, offering the opportunity to join a collaborative team and work closely with senior professionals across the office.

The ideal candidate is organized, proactive, and genuinely enjoys being in a support role. They are someone who takes pride in keeping things running smoothly, is comfortable juggling multiple priorities, and is always willing to jump in where needed. A positive, team-oriented approach and strong attention to detail are key.

Key Responsibilities

• Provide day-to-day administrative support to 34 senior professionals
• Manage calendars, scheduling, meetings, and changing priorities
• Coordinate domestic and international travel and process expenses
• Help track follow-ups, deadlines, and action items
• Partner closely with the existing administrative lead and broader team
• Coordinate meeting logistics and assist with presentations and materials
• Support general administrative needs and projects across the office as needed
• Handle sensitive and confidential information with discretion

Qualifications

• Approximately 5 years of administrative support experience
• Finance, professional services, or sophisticated corporate experience preferred, but not required
• Strong organizational, calendar management, and communication skills
• Detail-oriented and comfortable managing multiple priorities
• Proactive, dependable, and resourceful
• Collaborative and willing to jump in wherever needed
• Strong Microsoft Office and Outlook skills
• CRM experience preferred, but not required
• AI proficiency is a plus

Please submit your resume for further consideration. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.