Budget Analyst
Baltimore, MD, United States
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We are seeking a Budget Analyst at the Department of Health, Behavior and Society (HBS). The department is committed to diversity as a core value and its faculty engage in research, practice, pedagogy and training around how social context and behavior shape people’s health. HBS is currently seeking a qualified person to work within a team on pre-award and post-award Grants and Contracts activities for a group of faculties, departmental non-sponsored funds. This position will primarily provide support to the Administrator and Grants and Contracts Manager to assist the HBS faculty and staff. Will support the finance team to coordinate and oversee budgeting activities and assist with managing financial activities for sponsored funds, general funds, gift/discretionary, and endowment funds.
Specific Duties & Responsibilities
SAP Transaction Processing
Initiate SAP transactions within all modules such online payment requests, shopping carts, etc.
Serve as backup to process online forms for independent contractor, and Payment Works.
Process A/R documents to post checks/payments received from Sponsors/Donors.
Process travel reimbursements for a group of faculty and staff.
Prepare payroll (e-forms) and non-payroll cost transfers.
Track documents from creation to payment and trouble shoot any problems that may occur.
Serve as point of contact for questions regarding transaction policy and procedure.
Ensure all expenses are allowable and allocable.
Maintains supporting documentation for all transactions.
Complete monthly verification and reconciliation of Departmental or one of its Centers Sponsored and non-Sponsored accounts. This includes, but is not limited to,
Matching receipts/invoices to statement.
Note any outstanding items, and follow-up to ensure outstanding items are resolved.
Perform monthly reconciliations for sponsored accounts, gifts/discretionary, and endowment accounts for assigned faculty.
Assist the Administrator in monitoring the expenditure of non-sponsored funds.
Identify budget issues, provides alternative solution, and assists in resolving them by coordinating with the Business Office and HBS affiliates.
Initiate Purchase Order as needed.
Clear commitments and close out on non-sponsored accounts.
Use SAP and Excel to prepare financial reports and analysis as needed (e.g.: prepare detailed budget summaries monthly to review accounts).
Perform miscellaneous related duties as assigned.
Special Knowledge, Skills & Abilities
Experience working with various office and financial software applications such as Microsoft Office (Word, Excel, Power Point, and Outlook).
The ability to operate a computer, copier, fax, and calculator.
Essential to the position is the ability to verify that transactions are allowable, allocable, and compliant with University, Federal, and Private sponsoring agency guidelines.
Understanding and demonstrated use of financial reporting and account reconciliation.
Strong verbal and written communication skills; with the ability to communicate and work effectively with a broad cross-section of clients including faculty, staff, students, and administration within the JHU as well as external contacts.
Must be collaborative with excellent interpersonal and customer service skills.
Must be able to set and manage multiple priorities and respond quickly to changing needs and goals.
Excellent organizational skills, analytical and problem-solving abilities, and attention to detail.
Ability to work with minimum direction and prioritize work to meet various concurrent deadlines.
We are seeking a Budget Analyst at the Department of Health, Behavior and Society (HBS). The department is committed to diversity as a core value and its faculty engage in research, practice, pedagogy and training around how social context and behavior shape people’s health. HBS is currently seeking a qualified person to work within a team on pre-award and post-award Grants and Contracts activities for a group of faculties, departmental non-sponsored funds. This position will primarily provide support to the Administrator and Grants and Contracts Manager to assist the HBS faculty and staff. Will support the finance team to coordinate and oversee budgeting activities and assist with managing financial activities for sponsored funds, general funds, gift/discretionary, and endowment funds.
Specific Duties & Responsibilities
SAP Transaction Processing
Initiate SAP transactions within all modules such online payment requests, shopping carts, etc.
Serve as backup to process online forms for independent contractor, and Payment Works.
Process A/R documents to post checks/payments received from Sponsors/Donors.
Process travel reimbursements for a group of faculty and staff.
Prepare payroll (e-forms) and non-payroll cost transfers.
Track documents from creation to payment and trouble shoot any problems that may occur.
Serve as point of contact for questions regarding transaction policy and procedure.
Ensure all expenses are allowable and allocable.
Maintains supporting documentation for all transactions.
Finance & Grant Administration
Complete monthly verification and reconciliation of Departmental or one of its Centers Sponsored and non-Sponsored accounts. This includes, but is not limited to,
Matching receipts/invoices to statement.
Reconcile service center charges.
Note any outstanding items, and follow-up to ensure outstanding items are resolved.
Perform monthly reconciliations for sponsored accounts, gifts/discretionary, and endowment accounts for assigned faculty.
Assist the Administrator in monitoring the expenditure of non-sponsored funds.
Identify budget issues, provides alternative solution, and assists in resolving them by coordinating with the Business Office and HBS affiliates.
Initiate Purchase Order as needed.
Clear commitments and close out on non-sponsored accounts.
Use SAP and Excel to prepare financial reports and analysis as needed (e.g.: prepare detailed budget summaries monthly to review accounts).
Perform miscellaneous related duties as assigned.
Special Knowledge, Skills & Abilities
Experience working with various office and financial software applications such as Microsoft Office (Word, Excel, Power Point, and Outlook).
The ability to operate a computer, copier, fax, and calculator.
Essential to the position is the ability to verify that transactions are allowable, allocable, and compliant with University, Federal, and Private sponsoring agency guidelines.
Understanding and demonstrated use of financial reporting and account reconciliation.
Strong verbal and written communication skills; with the ability to communicate and work effectively with a broad cross-section of clients including faculty, staff, students, and administration within the JHU as well as external contacts.
Must be collaborative with excellent interpersonal and customer service skills.
Must be able to set and manage multiple priorities and respond quickly to changing needs and goals.
Excellent organizational skills, analytical and problem-solving abilities, and attention to detail.
Ability to work with minimum direction and prioritize work to meet various concurrent deadlines.
Minimum Qualifications
Bachelor's Degree in Finance, Accounting, Business or related field.
One year of related progressively responsible experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Knowledge of SAP and COEUS highly desirable.
Familiarity with university and departmental policies and procedures.
Classified Title: Budget Analyst
Role/Level/Range: ATP/03/PB
Starting Salary Range: $21.97 - $38.46 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: Monday to Friday: 8:30 am – 5 pm
Exempt Status: Non-Exempt
Location: Hybrid/School of Public Health
Department name: Dept of Health Behavior and Society
Personnel area: School of Public Health
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/ .
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/ .
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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