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Arco Ltd
Emeryville, CA, United States
ABOUT YOU Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is "Yes!", then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies. ARCO/Murray National Construction is currently look
Job Source: Arco LtdLawrence Berkeley National Laboratory
Berkeley, CA, United States
Berkeley Lab's Facilities Division is hiring a Project Coordinator to support the Operations Subcontractor Management (OSM) supervisor. This role involves planning and managing administrative aspects of Facilities Operations maintenance and construction projects. Responsibilities include project management support, financial management, contract
Job Source: Lawrence Berkeley National LaboratoryProcyon Technostructure
Fremont, CA, United States
Job title - Project Coordinator Location - Fremont, CA Job type - W2 - Contract Roles/Responsibilities Support the design, implementation, and continuous improvement of business processes for all aspects of the PIMs Compliance program. Facilitate the timely reporting of privacy incidents to regulators with accuracy and completeness. Create clea
Job Source: Procyon TechnostructureCynet Systems
Fremont, CA, United States
Job Description: Pay Range $25hr - $30hr Responsibilities: Maintain documentation for service request booking packages, ensuring that packages are complete and kept up to date. Coordinate material purchasing and delivery, track shipments, and account for costs. Maintain billing and collections documentation; communicate issues to th
Job Source: Cynet SystemsARCO a Family of Construction Companies
Emeryville, CA, United States
ABOUT YOU: Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is "Yes!", then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies. ARCO/Murray National Construction is currently loo
Job Source: ARCO a Family of Construction CompaniesAstreya
Fremont, CA, United States
What this Job Entails: The Project Coordinator III will plan and coordinate aspects of internal projects from initiation to delivery. Projects often involve network, server, or software implementation and upgrades, PC deployment and the like. Projects may vary in number, size, and complexity. Scope: Works on assignments that require considerable ju
Job Source: AstreyaCharge, Inc.
Concord, CA, United States
This is an exciting time to join Charge because we are growing rapidly, providing our employees with ample opportunity for challenging projects and career development. We have earned our reputation as a leading provider of design, procurement, and construction services for the underground utility industry. We pride ourselves on our company culture,
Job Source: Charge, Inc.NTT DATA, Inc.
Danville, CA, United States
Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Create Alert NTT DATA Services strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now. We are currently seeking a Salesforc
Job Source: NTT DATA, Inc.Concord, CA, United States
Description
The essential duties and responsibilities of the Project Coordinator consist of, but are not limited to, the following. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
1. Administrative Support:
Draft purchase orders from field order requests and place material orders with vendors.
Maintain purchase orders through Plexxis.
When orders are received, collect original receivers/packing slips upload to documents into Plexxis PO.
Assist in approving or reconciling material invoices that are over the PO amounts.
Order and call off rental equipment and update Equipment Log.
Price material, equipment and miscellaneous items for Extra Work Authorizations (EWA) and scan a copy of the ticket with pricing to the Project Administrator.
Assist with weekly job progressing, as needed.
Draft and maintain Master Action List for weekly action meetings.
Compile Foreman Binders, LEED documentation, Material Safety Data Sheets, and Field Safety Manuals.
Maintain RFI Log and their responses.
Maintain, track and distribute project drawing revisions to the project team.
Assist with project submittals, as required, and follow-up until approval is obtained from the General Contractor.
Complete and file submittal transmittals and update submittal log. As responses are received, copy appropriate personnel and update submittal log with the response.
Log and route appropriately all incoming and outgoing correspondence.
Set up and maintain utilities/rental fees/office supplies if offsite facilities are needed.
2. Field Support:
Maintain sign in sheets, checklists and prepare weekly timecards for field personnel including employee names and numbers.
Collect sign in sheets, enter daily time and production units into the Production/Timecard template, file in job folder, and forward timecards to Payroll for processing along with checklist.
Complete and process makeup, lay-off, and termination paperwork for field personnel and forward to payroll for check processing.
Request dispatch documents from Union and submit to payroll.
Complete electronic hiring in Arcoro and process new hires in E-Verify. Upload E-Verify confirmation into Arcoro. (This task is only needed for when an employee is not being sent to the office for hiring.
Draft union sponsorship, apprenticeship letters and rate change forms for Superintendent, as needed.
Collect, prepare, and submit reimbursable expense reports to Project Manager/ Superintendent, for signature. Forward signed expense reports and original receipts to Payroll.
Administer safety meeting paperwork.
Collect, scan, and save daily sign in sheets and foreman logs into the electronic job project file.
Coordinate travel arrangements for field project personnel with corporate travel services.
Maintain Lean paperwork, as needed.
3. Other Duties:
Ensure essential functions of the Area Administrative Assistant are provided when absences occur due to vacation or illness. Per the needs of each Regional Area.
Run project related errands, as needed.
Attend seminars/educational training programs as required.
Perform any other related or unrelated, unassigned, unspecified duty that may be needed from time to time.
Requirements
Education: High School education.
Experience: Required two (2) years related administrative experience.
Skills: Well developed analytic and conceptual skills. High attention to detail, aptitude for learning new things and must be able to work under pressure.
Physical: Includes sitting, standing, reaching, walking; use of hands, arms, legs, and feet. Must be able to see and hear (with mechanical assistance if necessary) sufficient to understand and comprehend individual one-on-one conversations.
Communication: Must be able to read, write and speak English fluently. Ability to communicate effectively and positively with customers, vendors and employees.
Computer: Proficient with MS Office (Word, Excel, Outlook). Experience with Bluebeam preferred.
Bilingual: Spanish preferred
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Email Alert for Project Coordinator jobs in Concord, CA, United States
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