Associate Strategic Sourcing Specialist

Philadelphia, PA, United States

Located in the heart of Philadelphia, Drexel University is a world‐class, comprehensive, R1 research institution and a global leader in experiential education. For more than 100 years, our renowned Cooperative Education (co-op) program has enabled students to gain professional work experience before they graduate, setting them apart from their peers.

Committed to becoming the nation’s most civically engaged university, Drexel supports engagement along three dimensions: research and academic programs that directly benefit communities, business practices that support equitable local and regional economic development, and public service by students, faculty, and staff. Our engagement is long‐term, multigenerational, and fundamental to the University’s mission, heritage, and future.

At Drexel, we are devoted to fostering an inclusive and welcoming environment that promotes healthy lifestyles and is based on integrity, trust, and respect. We center equity, inclusion and belonging, and incorporate an anti‐racism approach to our strategic plan, organizational systems, policies and structures.

Drexel offers its highly engaged faculty and professional staff a comprehensive and world‐class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award‐winning A Healthier U wellness program. In addition, faculty and professionalstaff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non‐certification programs. And as part of the tuition offering to employees, Drexel participates in a tuition exchange program for dependents with other higher education institutions. These are just a sample of our extensive benefit offerings. Please see this Benefits Brochure for more information.

Associate Strategic Sourcing Specialist Apply now Job no: 503252

Work type: Full-Time

Location: Hybrid/Flexible Work Arrangement

Categories: Finance and Administration, Drexel University

Job Summary

The Associate Strategic Sourcing Specialist is a member of the Procurement Services team and is responsible for executing the University’s sourcing strategy in the acquisition of goods and services. The position reports to the Executive Director of Strategic Sourcing & Surplus. In accordance with Federal, State and University policies and procedures, the Associate Strategic Sourcing Specialist supports Procurement Services’ Strategic Sourcing team with procurement of a wide variety of commodities and services, requisition review and processing, Drexel end user support, preparation and execution of informal and formal bid solicitations, and supplier relationship management. The successful candidate will have a positive attitude and an approach that is characterized by highly ethical practices and a commitment to fiscal responsibility, diversity, transparency, flexibility, integrity, and customer service. Must have the ability to work independently and as part of a multi-functional procurement services team.

Essential Functions

Review and process requests to purchase goods and services culminating in issuance of purchase orders, conduct routine purchasing processes using established departmental procedures and assure adherence to Drexel policies and procedures. Ensure issues are quickly resolved, and opportunities are identified and acted upon.

Triage and assign incoming requests to purchase to the Strategic Sourcing Specialists, facilitating timely review of requests and ensuring an even workload distribution. Assist with triage and resolution of requests submitted to the Strategic Sourcing team email account, including contractual inquiries.

Support the Strategic Sourcing team with development and/or review of purchase specifications, and preparation and execution of informal and formal bid solicitations.

Finalize agreements in collaboration with Drexel end users and appropriate university departments, including but not limited to the Office of the General Counsel and Risk Management.

Maintain good supplier relations, identifying and resolving opportunities for cost savings and improved service levels. Work collaboratively with suppliers and internal customers to secure business critical goods and services at the best value to Drexel.

Participate in special projects and other duties as assigned by the AVP, Procurement Services & Accounts Payable and the Executive Director of Strategic Sourcing & Surplus.

Other duties as assigned.

Required Qualifications

High School Diploma or GED

1 year of directly related experience or comparable work experience.

Strong proficiency with Microsoft Office Suite.

Must possess strong customer service and professional communication skills.

Ability to work in a team environment and operate well under deadlines.

Understanding of purchasing and payables processes, policies and systems.

Preferred Qualifications

1-3 years of procurement and/or payables preferred

Knowledge of financial and e-procurement systems preferred

Physical Requirements

Typically sitting at a desk/table

Location

Hybrid/Flexible Work Arrangement – Philadelphia, PA

Additional Information

This position is classified as exempt, grade K. Compensation for this grade ranges from $54,630.00 to $81,940.00 per year. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.

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Advertised: Jun 13 2024 Eastern Daylight Time

Applications close: Jul 13 2024 Eastern Daylight Time

Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals from diverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our Policies page to view all University policies related to Human Resources and News and Announcements for workplace postings.

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Printed copies of this report are also available by calling the Public Safety Administrative Office, 215.895.1550.

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