Grant Administrator

Baltimore, MD, United States

Introduction

The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service... Consider joining our team!

GRADE

16

LOCATION OF POSITION

DGS Business Enterprise Administration

301 W. Preston St.

Baltimore, MD 21201

Main Purpose of Job

The main purpose of this position is to provide guidance and assistance to the recipients of the $2 billion Capital Grant and Loan (CGL) Program. The CGL Program is responsible to carry out the terms, conditions and requirements of the State legislation that appropriates grant funds State-wide, for the benefit of nonprofit organizations, local municipalities and county governments, and other specific non-State owned projects. Funds are allocated to local recipients, subject to the approval of the Board of Public Works, for capital projects. Projects may be funded in whole or in part by the State.

POSITION DUTIES

Duties for this position include but are not limited to:

•Assists the Program Manager(s) in providing guidance, direction, and oversight to grant recipients and their technical, legal, administrative consultants in preparing required grant agreements.

•Performs contract reviews and reimbursement actions including supporting documentation to ensure recipient actions comply with program requirements, policies and procedures.

•Analyzes and reviews grants applications to ensure projects comply with the specific requirements of each Legislative Bond Initiative.

•Prepares agenda items for approval by the Board of Public Works (BPW) at scheduled meetings.

•Reviews grant recipients' contract and change order documentation for eligibility including A/E and construction contracts, procurement actions including: competitive bids, request for proposals, small purchases, sole source, negotiations, land acquisitions, equipment/material purchases, etc.

•Determines the necessity and initiates a technical eligibility review for miscellaneous project costs claimed by a grantee.

•Provides project status information upon request to the Program Manager(s), DGS staff including real estate, legal, fiscal/accounting, and other State representatives from the Comptroller's office and BPW.

•Maintains comprehensive electronic project records including official grant documents, procurement actions/contracts, eligibility determinations, disbursement of funds and general correspondence (BPW, Fiscal Services Division, recipient, etc.).

•Delivers presentations at regularly scheduled workshops providing training related to the Capital Grants post-authorization process to grant recipients and beneficiaries, local officials, elected State representatives.

•Responds to local officials, elected State representatives, representatives of other federal/State agencies or federal/State auditors, and financial institutions regarding program policies and procedures or project issues.

•Maintains Grants Database - Adding new grant information, revising grant information, and updating grant information.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding all qualifications.

•Excellent oral and written communication skills.

•Working knowledge of COMAR (The Code of Maryland) and other Maryland procurement regulations.

•Experience with contract management and grant management.

•Experience advising or consulting Executives or Officials on internal and external issues.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

It is important that you provide complete and accurate information on your application. Please include all experience and education that is related to this position. All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered. Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position. You may submit your transcript as part of the application process.

The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position. Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED. The eligibility list will be valid for one year and may be extended. The list will be used by the hiring authority to select employees for interviews. Eligible lists may be used to fill future vacancies of the same classification.

Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

The State of Maryland offers a generous benefits package that includes:

- Tuition reimbursement for those who qualify

- Flexible work schedules and telework opportunities for many positions

- Free mass transit in Baltimore & Annapolis

- Generous paid leave that increases with years of service

- Paid holidays

- Health coverage with low out-of-pocket costs

- Employee & employer contributory pension plan

Click on the link below for more information.

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Contact [email protected] or call 410-767-4987 with questions about this recruitment. The on-line application process is STRONGLY preferred. Apply online at dgs.maryland.gov - click on Employment on the left side of the screen. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD 21201 by the closing date and time. TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.