Admin Assistant II

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

Career development with an international company where you can grow the career you dream of.

Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.

An excellent retirement savings plan with high employer contribution

Tuition reimbursement, the Freedom 2 Save (https://www.abbott.com/corpnewsroom/strategy-and-strength/tackling-student-debt-for-our-employees.html) student debt program and FreeU (https://www.abbott.com/corpnewsroom/strategy-and-strength/college-degree-for-free-its-possible-with-freeu.html) education benefit - an affordable and convenient path to getting a bachelor’s degree.

A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

Join Abbott’s Global Procurement Services (GPS) team as an Administrative Assistant supporting senior leadership, including a Divisional Vice President and other key executives. This highly visible role is ideal for a detail-oriented professional who thrives in a fast-paced environment, enjoys managing complex schedules and priorities, and can handle sensitive information with discretion and professionalism.

What You’ll Work On

Provide administrative support to senior GPS leaders, including calendar management, meeting coordination, and travel arrangements

Screen and manage phone calls, correspondence, and visitor interactions with professionalism and discretion

Prepare and process expense reports, invoices, purchase requisitions, and other business documentation

Coordinate domestic and international travel, while proactively identifying and resolving scheduling conflicts

Create, edit, and maintain presentations, spreadsheets, reports, and other business materials using Microsoft Office tools

Schedule and support virtual meetings through Microsoft Teams, Zoom, and other collaboration platforms

Assist with contract routing, signature processing, and document review for completeness

Coordinate new employee onboarding activities, including office setup and technology access

Order office supplies, business cards, and other departmental resources

Serve as a liaison for administrative and technology-related support requests

Maintain confidentiality while handling sensitive business and employee information

Collaborate across functions and provide backup support to other administrative professionals as needed

Ensure compliance with company policies, procedures, and administrative processes

Leverage Microsoft Copilot and other AI-enabled productivity tools to help conduct basic supplier research, compile information from internal and external sources, and prepare concise executive summaries, briefing materials, and meeting support documents

Required Qualifications

High school diploma or equivalent

3+ years of administrative support experience, preferably supporting senior leaders or executives

Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously

Proven ability to handle confidential information with a high level of discretion

Intermediate to advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams

Experience managing complex calendars, coordinating meetings, and arranging travel

Strong written and verbal communication skills

Ability to work effectively with executives, colleagues, vendors, and external partners

Exceptional attention to detail and problem-solving skills

Preferred Qualifications

Some college coursework or an associate’s degree

Experience supporting vice presidents, directors, or other senior-level leaders

Experience with Concur, Workday, SharePoint, SRM, and Microsoft Power Apps

Familiarity with Adobe Acrobat, Visio, OrgPlus, or similar business applications

Experience coordinating onboarding activities for new employees

Ability to anticipate needs, take initiative, and work independently with minimal supervision

Demonstrated success in a fast-paced corporate environment

Experience supporting procurement, supply chain, or other business operations teams is a plus

Familiarity with Microsoft Copilot or similar AI-powered productivity tools for information gathering, content summarization, and business support activities

Experience conducting basic supplier, market, or business research and translating findings into clear executive summaries, presentations, or briefing materials

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com (http://www.abbottbenefits.com/pages/candidate.aspx)

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal

r @AbbottNews and @AbbottGlobal.

The base pay for this position is $22.50 – $45.00 per hour. In specific locations, the pay range may vary from the range posted.

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email [email protected]