Project Coordinator - Construction Management
city of white plains, NY, United States
Title: Project Coordinator (Construction / Owners Rep)
Company: Greenlight Consulting & Management
Location: White Plains (NYC)
Application Deadline: July 10 th , 2024
About Us: Greenlight Consulting & Management is a boutique Owners Representative and Project Management firm dedicated to delivering exceptional project management services for mid-market ground-up and large adaptive reuse construction projects. We pride ourselves on our ability to provide high-quality service aligned with our core values.
Position Overview: We are seeking a highly organized and motivated Project Coordinator to support our Project Managers in the day-to-day administration and coordination of various construction projects. The ideal candidate will have a strong background in project coordination, excellent communication skills, and the ability to manage multiple tasks efficiently. This role offers a unique opportunity to contribute to high-profile projects and grow within a thriving company.
Key Responsibilities:
Project Documentation: Assist in the preparation, review, and distribution of project-related documents, including proposals, contracts, and change orders. Ensure all documents are up-to-date and accessible to relevant stakeholders.
Budget Tracking: Monitor project budgets and expenditures and assist in preparing financial reports. Help track costs and ensure projects stay within budget.
Risk Management: Identify potential project risks and issues and assist in developing mitigation strategies. Work with Project Managers to monitor and address risks throughout the project lifecycle.
Vendor Coordination: Communicate with vendors and subcontractors to ensure timely delivery of materials and services. Assist in resolving any issues related to vendor performance or deliveries.
Meeting Support: Prepare agendas, take minutes, and follow up on action items from project meetings. Ensure meetings are well-organized and productive.
Permitting and Compliance: Assist in obtaining necessary permits and ensuring compliance with local regulations and codes. Keep track of permit statuses and deadlines.
Client Interaction: Support Project Managers in client interactions, including preparing presentations and reports for client meetings. Help maintain positive client relationships through effective communication and timely responses.
Site Coordination: Coordinate logistics for site visits, including arranging transportation and accommodation if needed. Assist in preparing site visit reports and documentation.
Support Continuous Improvement: Provide feedback on project processes and contribute ideas for continuous improvement. Assist in implementing new processes and technologies to enhance project efficiency.
Qualifications:
Education: Bachelor’s degree in construction management, Business Administration, or a related field is preferred.
Experience : Minimum of 5 years of experience in project coordination in the construction industry.
Skills:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Familiarity with project management software (e.g., MS Project, Dropbox, Procore) is a must.
Ability to work independently and as part of a team.
What We Offer:
Competitive Salary: Commensurate with experience.
Work Environment: Collaborative and supportive work environment with a focus on innovation and excellence.
Benefits: Comprehensive benefits package including health insurance, retirement plans, and paid time off.
How to Apply:
Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience to [email protected] & [email protected].
Please include " Project Coordinator Application " in the subject line.
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