Executive Assistant

Los Gatos, CA, United States

Overview:

THIS IS A CONTRACT POSITION WITH POTENTIAL TO GO PERM WHO WE ARE Xactly is a leader in Intelligent Revenue Solutions and a part of Vista Equity Partners portfolio companies since 2017. The Xactly Intelligent Revenue Platform marries artificial intelligence and 17 years of proprietary data in easy-to-use applications.

Named among the best workplaces in the U.S. by Great Place to Work six times, honored on FORTUNE Magazines inaugural list of the 100 Best Workplaces for Millennials, and chosen as the Market Leader in Incentive Compensation by CRM magazine. Were building a culture of success and are looking for motivated professionals to join us!

THE OPPORTUNITY

As the Executive Assistant in the Los Gatos, CA office, you will provide support to multiple C-Suite executives. We are seeking a highly organized, proactive multi-tasker who can manage multiple calendars, meeting coordination (on and off-site), assist with note taking, expenses and travel arrangements across domestic and international time zones. The qualified person will demonstrate poise, professionalism, a positive attitude, be customer-focused and have exceptional organizational skills in our fast-paced and fun environment!

At Xactly, we believe everyone has a unique story to tell, and these small differences between us have a big impact. When bright, diverse minds come together, were challenged to think different ways, generate creative ideas, be more innovative, and take on new perspectives. Our customers come from different cultures and walks of life all around the world, and we believe our teams should reflect that to build strong and lasting relationships.

THE SKILL SET

Responsibilities

Manage busy C-Suite executives calendar, prioritizing requests, flagging conflicts, and negotiating rescheduling as necessary working effectively with internal stakeholders, board members, customers, partners, candidates and more.

Anticipate and plan all logistics and requirements for meetings, presentations and events the C-Suite executives attend

Coordinate executive events such as QBR (quarterly business review), board meetings, leadership meetings and offsites, All Hands meetings and local events. Coordination can include but is not limited to securing and managing vendors related to food and beverages, hotel and travel accommodations, entertainment, swag, and more.

Handle confidential matters with discretion

Complete special projects as required to support the C-Suite executives

Collaborate and partner with cross functional teams to organize and/or create a sense of urgency to maintain the discipline necessary for the C-Suite executives

Research, prioritize, and follow up on incoming issues and concerns addressed to the C-Suite executives, including those of a sensitive or confidential nature, and determine the appropriate course of action

As needed, be a backfill for the onsite receptionist.

Desired Skills and Experience:

1-3 years of administrative experience support; prior experience supporting a C-level executive a plus

Proficient in Gmail, MS Office software products

Highly proactive, detail oriented and organized

Demonstrated ability to multitask and prioritize the order in which needs and contacts should get responded to or resolved

Highly resourceful team-player, with the ability to also be effective independently

Excellent customer service skills

Superb communication skills, both verbal and written

Strong work ethic and willingness to take ownership for wide-ranging responsibilities

Displays respect, integrity, professionalism and discretion

BENEFITS AND PERKS

Comprehensive insurance coverage (including pet insurance!)

Flexible time off and sick days

Short-term disability, long-term disability, maternity and parental leave

Gym/fitness reimbursement and tuition reimbursement

Flexible savings account & Health savings account

Paid holidays and up to 3 days paid community and volunteer leave

Life and AD&D insurance.

401(k) Retirement Savings Plan

Access to wellness program (Grokker, EAP, quarterly wellness webinars)

Employee discount program

Additional voluntary benefits such as pet insurance, critical illness, accident insurance, hospital indemnity, and legal plan

Salary range: $37.00/hr - $41.00/hr

OUR VISION: Unleashing human potential to maximize company performance. We address a critical business need: to incentivize employees and align their behaviors with company goals.

OUR CORE VALUES: Customer Focus | Accountability | Respect | Excellence (CARE) are the keys to our success, and each day were committed to upholding them by delivering the best we can to our customers.

Xactly is proud to be an Equal Opportunity Employer. Xactly provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, pregnancy, sexual orientation, or any other characteristic protected by law. This means we believe in celebrating diversity and creating an inclusive workplace environment, where everyone feels valued, heard, and has a sense of belonging. By doing this, everyone in the Xactly family has the power to make a difference and unleash their full potential.

We do not accept resumes from agencies, headhunters, or other suppliers who have not signed a formal agreement with us.