People Operations Manager
Seattle, WA, United States
On-site in Seattle: Persons in these roles are expected to work from our offices in Seattle.
Compensation Range: $128,500 - $192,750
People Operations Manager
Who You Are:
The Allen Institute for AI (AI2)’s People Operations team is seeking a People Operations Manager with a focus and a passion for team centered program design and management. This role’s areas of focus are health and wellbeing, retirement, compensation, leaves of absence, and other aspects of our total rewards strategy. Our People Operations Manager will manage one direct report and work strategically with other areas of People Operations and other parts of the organization to develop best-in-class solutions in each of these areas.
You are a mid-senior level human resources professional with a passion for helping people as part of a highly collaborative, service-oriented team. You think outside of the box and are open to new and creative ideas. You are driven by providing excellent team-focused solutions through the research and implementation of new programs and the improvement of existing programs. You have excellent and proven communication, organization, and analytical skills.
If this sounds like the next step in your career journey, we encourage you to apply!
Who We Are:
The People Operations team consists of 7 team members and each fills an important role. We all help one another and consider ourselves to be tight knit and super collaborative. There is no task that is below anyone on the team. Our leader is also responsible for our Office Team which is a team of 5.
The People Ops group reports into our Chief Operations and Strategy Officer who runs a 30+ person team known as the Strategic Infrastructure (SI) team. It’s a very exciting time to be a part of this organization as we are helping to set the foundation for the future of our company.
Your Next Challenge:
The essential functions include, but are not limited to the following:
Develop and manage the execution of a competitive total rewards strategy to include compensation, health and welfare benefits, 401k, paid time off programs, and other reward and recognition programs
Evaluate market trends and team member feedback to determine company’s competitive position in employee benefits
Manage benefit vendors and evaluate current plan performance and costs, including risks and opportunities, providing recommendations to steering committee and leadership
Develop and deliver benefits training and communications for all team members
Manage the annual benefit renewals including advising on recommended plan improvements, implementation of new benefit carriers, employee communication, and data auditing while working closely with benefit brokers
Act as point of contact for all benefits inquiries from team members or vendors
Administer all leave of absence programs and accommodations requests including policies, processes, and communications, in concert with third-party leave administrator and payroll team
Manage the compensation program to include organizational compensation philosophy, salary planning, salary adjustments, internal equity reviews, and promotions
Manage salary structure ranges based on market data and compensation philosophy
Provide guidance on compensation matters including role benchmarking, FLSA status, job leveling
Ensure compliance with all applicable country, state, and local laws and regulations
What You’ll Need:
7+ years of People Partner, HR Manager, HR Program Manager or similar role
Bachelor’s degree
Strong understanding of human resources principles and functions
Strong values with a clear inner core of purpose-driven leadership
Working knowledge of the critical components of a successful HR department including employment law, performance management, resolving conflict, having difficult conversations, employee engagement, training, maintaining employee files
Clear, strong, verbal and written communication and presentation skills
Knowledge of federal and state regulations
Experience with compensation and wage structure
Understanding of employee classifications
High degree of confidentiality and professionalism
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Occasionally required to remain seated for long periods of time.
The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
The ability to observe details at close range.
Can work under deadlines.
A Little More About AI2:
The Allen Institute for Artificial Intelligence is a non-profit research institute in Seattle founded by Paul Allen. The core mission of AI2 is to contribute to humanity through high-impact research in artificial intelligence.
In addition to AI2’s core mission, we also aim to contribute to humanity through our treatment of each member of the AI2 Team. Some highlights are:
We are a learning organization – because everything AI2 does is ground-breaking, we are learning every day. Through a wide variety of world-class AI experts as guest speakers, and our commitment to your personal ongoing education, AI2 is a place where you will have opportunities to continue learning alongside your coworkers.
We value diversity - we seek to hire, support, and promote people from all genders, ethnicities, and all levels of experience regardless of age. We particularly encourage applications from women, non-binary individuals, people of color, members of the LGBTQA+ community, and people with disabilities of any kind.
We value inclusion - we understand the value that people's individual experiences and perspectives can bring to an organization, and we are building a culture in which all voices are heard, respected and considered.
We emphasize a healthy work/life balance – we believe our team members are happiest and most productive when their work/life balance is optimized. While we value impactful results which drive our mission forward, we also value dinner with family, weekend time, and vacation time. We offer generous paid vacation and sick leave as well as family leave.
We are collaborative and transparent – we consider ourselves a team, all moving with a common purpose. We are quick to cheer our successes, and even quicker to share and jointly problem solve our failures.
We are in Seattle – we have mountains, we have lakes, we have four seasons, we bike to work, we have a vibrant theater scene, and we have so much more. We even have kayaks for you to paddle right outside our front door.
We are friendly – chances are you will like every one of the 200+ (and growing) people who work here. We do.
AI2 is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. You may view the related Know Your Rights compliance poster and the Pay Transparency Nondiscrimination Provision by clicking on their corresponding links.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
We are committed to providing reasonable accommodations to employees and applicants with disabilities to the full extent required by the Americans with Disabilities Act (ADA). If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at [email protected]
Benefits:
Team members and their families are covered by medical, dental, vision, basic life insurance, basic accidental death and dismemberment insurance, short-term disability, long-term disability, and an employee assistance program.
Team members are able to enroll in our voluntary life insurance program, our voluntary accidental death and dismemberment program, our health savings account plan, our healthcare reimbursement arrangement plan, and our health care and dependent care flexible spending account plans.
Team members are able to enroll in our company’s 401k plan.
Team members will receive $125 per month to assist with commuting or internet expenses and will also receive $200 per month for fitness and wellbeing expenses.
Team members will also receive up to ten sick days per year, up to seven personal days per year, up to 20 vacation days per year and twelve paid holidays throughout the calendar year.
Note: This job description in no way states or implies that these are the only duties to be performed by the team members(s) of this position. Team members will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the team member(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.
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