Environmental Program Manager

San Jose, CA, United States

The Environmental Services Department (ESD) is a national leader in pollution prevention, watershed protection, utility service provision, and climate action. Together, ESD employees positively impact every resident and business in San Jose.

Our department is an exceptional place to start or grow your career. We have a supportive leadership team, numerous professional growth opportunities, and an inclusive workplace culture that is welcoming of your talents! We offer an array of meaningful career paths and value flexibility – offering hybrid work and alternative work schedules in select roles. Additionally, the City offers excellent health and pension benefits, as well as 15 paid holidays!

To learn more about ESD, follow @sjenvironment on Twitter , Facebook and Instagram and San Jose Environmental Services on LinkedIn.

Environmental Program Managers can work in most of ESD divisions, including Watershed Protection, Sustainability and Compliance, Regional Wastewater Facility, Water Resources, and Integrated Waste Management. More specifics about ESD can be found at: sjenvironment.org

About the South Bay Water Recycling Section

South Bay Water Recycling (SBWR) is one of Section in Water Resources Division of ESD. SBWR is the regional permit holder for recycled water in San José, Santa Clara and Milpitas, ensuring compliance with State regulations for recycled water quality and use.

SBWR is a recycled water wholesaler to four retailers: San Jose Water Company, San José Municipal Water, City of Santa Clara, and City of Milpitas. Customers buy recycled water from the retailer in their location.

SBWR’s recycled water system consists of over 150 miles of pipeline, five pump stations, and 10 million gallons of storage in reservoirs. SBWR delivers more than four billion gallons of recycled water per year to more than 1,050 commercial customers, an average of 11 million gallons a day.

Please note that applications are currently not accepted through CalOpps or any other third-party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at  www.sanjoseca.gov/citycareers .

The salary range for this role is $127,938.72 - $160,218.24. It includes the (5%) ongoing non-pensionable compensation pay.  The actual salary shall be determined by the final candidate’s qualifications and experience.

The Department is seeking a responsible and dynamic individual to serve as Environment Program Manager (EPM) with strong programmatic and operational leadership skills, a skillful understanding of the technical and programmatic complexities of interpreting and applying a variety of regulations, and the ability to develop and lead new partnerships.

Responsibilities include, but are not limited to the following:

Responsible for updating Recycling Water Rules and Regulations and ensuring program complies with State Regulations.

Provide oversight and management of retailer administration, revenue collection, data management, program audits and preparation of State required annual reports.

Responsible for managing SBWR Outreach Program and Recycling Water Site Supervisor Training Program.

Responsible for working with retailers and seeking grant opportunities.

Responsible for providing support for Inspection and System Compliance Programs.

Provide assistance in developing multiple budget estimates throughout the year, and adjustment of expense activity based on updated revenue projections.

Responsible for providing analyses of database solutions that will allow for optimized accounting of revenue, as well as other compliance activities.

Provide assistance in implementation of SBWR annual workplan.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

1. Education:  A Bachelor's degree from an accredited college or university with major course work in environmental sciences, public or business administration, or a closely related field.

2. Experience:  Five (5) years of increasingly responsible experience in overseeing and administering complex environmental programs, including two (2) years of supervisory experience.

Employment Eligibility:  Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will not prepare or file a labor condition application with the Dept. of Labor.

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.   Desirable competencies for this position include:

Job Expertise - demonstrates knowledge of and experience with applicable professional/ technical principles and practices for public administration and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Communication Skills - communicates and listens effectively and responds in a timely, effective, positive and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form.

Leadership - leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, encourages and rewards risk-taking, allowing others to learn from mistakes.

Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Decision Making - makes timely and sound decisions; identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.

Fiscal Management – Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.

Political Skills – In taking action, demonstrates an understanding and consideration of how it will impact stakeholders and affected areas in the organization.

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.   Additional phases of the selection process will consist of one or more interviews , one of which may include a practical/writing exercise .

You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit , including spaces, for each text response.

What does program management mean to you?  What are the factors to be considered for a successful Program Manager?

Please describe your experience in developing and implementing a program that improved efficiencies and/or effectiveness for your organization?  Please highlight a specific program you were responsible for developing and implementing that resulted in improvements for the organization.

Please describe your experiences in working with other government agency and city departments such as State Department of Water Resources, Department of Drinking Water, Water District, City Department of Public Works, etc.? What types of challenges, have you encountered? How would you solve the issues/conflict? If any.

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

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