Administrator, Research Finance (Hybrid)

Palo Alto, CA, United States

Administrator, Research Finance (Hybrid) Stanford University - Department of Otolaryngology Head & Neck Surgery is special. We are fortunate to have a warm and collegial culture among our community. We strive for, and achieve, excellence in all of our core missions: clinical care, education, and research. We are seeking an Administrator, Research Finance (Research Administrator 1 / Hybrid Role with 4 days onsite) to work under guidance to manage the proposal preparation and/or post award activities on less complex sponsored projects, such as federal grants, foundation grants, and simple industrial contracts. This position will also have an administrative/operational support component. The ideal candidate will have an administration and financial acumen, is a continuous team player, prides in taking initiative, and is motivated to contribute in a rapidly expanding School of Medicine Department. The cardinal goal of Stanford OHNS Research Programs is to conduct research on issues relevant to human disease. Our culture seeks to maximize collaboration among basic scientists, engineers, and clinicians to address important translational research questions.

We strive for, and achieve, excellence in all of our core missions: clinical care, education, and research.

“Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award- winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers”

Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines. Coordinate and communicate submission process, both paper and electronic; review documents for completeness and compliance.

Develop, prepare, and finalize project budgets, and provide budget justification

Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.

Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.

Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.

Initiate expenditures; monitor post award spending and commitment activity. Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators.

Download and monitor reports supporting project status, and use forecasting and decision aides under guidance.

Participate in contract closeout process and audit inquiries; submit final reports and certificates.

Coordinate and organize events, such as conferences, meetings, site visits, or sponsor reviews, related to sponsored projects as needed.

Administrative/operational support. Plan and schedule calendar(s) with limited consultation, arrange travel in compliance with unit, university, and sponsor policies. Organizing, and operating meetings, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing within budget.

Act on behalf of the supervisor, department manager, or chief in regard to establishing priorities and identifying and resolving problems that are administrative in nature.

Administer and support Postdoctoral Affairs Program within the Department of Otolaryngology – Head & Neck Surgery.

Provide administrative/operational support to faculty and staff as needed. Plan and schedule calendar(s) with limited consultation, arrange travel in compliance with unit, university, and sponsor policies. Organizing, and operating meetings, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing within budget.

* - Other duties may also be assigned.

DESIRED QUALIFICATIONS:

Academic research setting experience.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and one year of job related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.

Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.

Willingness and ability to understand and interpret university policies and procedures.

Excellent oral, written, and verbal communication skills.

Excellent analytical skills; demonstrated expertise in Excel and web-based tools.

Strong accounting skills; knowledge of basic accounting principles.

Ability to complete Cardinal Curriculum I and II while in position.

Ability to work well independently, but also to seek assistance when needed.

Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES:

Cardinal Curriculum I and II must be completed to remain in this position.

PHYSICAL REQUIREMENTS*:

Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.

Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.

Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .

The expected pay range for this position is $33.17 – $43.27 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

School of Medicine, Stanford, California, United States

School of Medicine, Stanford, California, United States

School of Medicine, Stanford, California, United States

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