Facilities Coordinator

Emeryville, CA, United States

Facilities Coordinator

Job No: 24041

Department: Facilities Management

Work Type: Staff - Full Time

Location: Main Campus (Houghton, MI)

Full Time / Part Time: Full Time

Categories: Labor/Service/Maintenance

Department: Facilities Management

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.

If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or [email protected].

Job Description Summary

Assist with the oversight of custodial and maintenance services for campus buildings, including providing administrative and technical support for the department. Primary responsibilities will include assisting with staff work assignments, project scheduling, contractor procurement, and the hiring, development, and supervision of custodial and maintenance staff, including full-time and part-time bargaining unit employees, student workers, and temporary employees.

Essential Duties & Responsibilities (other duties may be assigned)

•Support the oversight of custodial and maintenance staff; establish and adjust work assignments to meet production schedules.

•Support interviewing, hiring, and training of employees; planning, assigning, and directing work, appraising performance, and addressing complaints and resolving problems.

•Inspect completed work for conformance to specifications and standards; ensure conformance to safety and sanitation regulations.

•Maintain inventory; order equipment and supplies. Work with facilities staff to organize and implement best practices and processes that promote department success.

•Lead projects as they are assigned, including organizing work assignments and ensuring that work is completed on time and within budget.

•Support the assessment and identification of custodial/maintenance needs and develop innovative solutions and quality standards in alignment with departmental goals.

•Create and manage and work orders through the University's CMMS, Maintenance Direct. Assign work orders to appropriate facilities' staff and monitor status with periodic checks and reporting.

•Provide excellent customer service to faculty, staff, students, and off-campus customers.

•Maintain visibility and be available to customers. Assist with resolving customer maintenance and custodial related problems.

•Work with third party contractors in all phases of project management including setting up the scope of work, procuring bids, oversight of work, and conducting follow-up punch-list audits.

•Work irregular hours due to the nature of the position, including serving in a regular on-call rotation with the Facilities Managers.

•Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.

•Apply safety-related knowledge, skills, and practices to everyday work.

•Report all safety-related concerns to supervisor.

•Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives

Required Education, Certifications, Licensures (minimum requirements)

•High School diploma, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

•Must possess appropriate valid driver's license(s) and a satisfactory driving record.

Required Experience (minimum requirements)

•Two Years of supervisory experience.

•Experience using personal computers, phones/tablets, and basic software packages, including Microsoft and Google Suites.

Desirable Education and/or Experience

•Bachelor's degree, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

•Experience with facility operations and maintenance in a residential or institutional setting.

•Experience supervising bargaining unit personnel.

•Project management experience, including meeting deadlines and tracking budgets.

•Knowledge of building maintenance and/or construction trades.

•Possession of a certification in First-Aid and Cardio Pulmonary Resuscitation (CPR).

•Possession of Level One or Level Two Certifications from the Michigan Occupational Safety and Health Administration (MIOSHA) in General Safety and Health, Safety and Health Management Systems, and Occupational Health.

•Maintain a broad knowledge of applied trade practices, techniques, and applicable rules and codes.

•Familiarity with maintenance management software and electronic work request ticketing system.

•Familiarity with the operation of computers, portable electronic devices, and their related applications including login procedures, electronic mail, and text messages.

•Practical experience in the diagnosis and maintenance of hand-held tools and custodial/maintenance equipment.

•Prior safety training in any of the following:

•Fall Protection

•Bloodborne Pathogens

•Excavation and Trenching

•Ladder Use

•Scaffold Use

•Material Handling

•Hazardous Waste Disposal

•Confined Space Entry

•Personal Protective Equipment

•Hazardous Substance/Spill Awareness

Required Knowledge, Skills, and/or Abilities (minimum requirements)

•Proven understanding of safe operation and maintenance procedures.

•Demonstrated excellent interpersonal and customer service skills.

•Demonstrated experience managing and motivating staff.

•Demonstrated ability to manage multiple tasks, deadlines, and priorities.

•Demonstrated ability to read and interpret documents, such as safety rules, operation and maintenance manuals, and written instructions.

•Demonstrated ability to analyze data, summarize results and compose routine reports/correspondence.

•Demonstrated teambuilding and networking skills.

•Demonstrated ability to function effectively in stressful work environments.

•Demonstrated ability to build relationships and collaborate with faculty, students, parents, staff, and advisors.

•Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.

•Demonstrated commitment to contribute to a safe work environment.

Desirable Knowledge, Skills, and/or Abilities

Language Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to complete routine reports. Ability to effectively present information in one on one situations to customers or employees.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of problems in standardized situations. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of technical instructions in mathematical, diagram, written or oral form.

•Knowledge of process improvement and business management.

•Excellent leadership, organizational, and written/presentation skills.

•Be able to perform duties in confined space.

•Excellent work attendance record.

Good physical condition to enable safe, efficient, and sanitary performance of work, with or without accommodation.

•Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints. **

Language, Mathematics and/or Reasoning Skills

Work Environment and/or Physical Demands

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee must occasionally work in elevated locations or in areas where chemical, biological, or physical hazards may be present.

The employee may be required to work in other high hazard conditions including areas where fumes or particulates are present; areas where risk of electrical shock is present; or areas where moving mechanical parts may be present. In addition, the employee may occasionally be exposed to wet, humid conditions; fumes or airborne particles; toxic or caustic chemicals; extreme cold (non-weather); and extreme heat (non-weather) and may be exposed to the risk of radiation.

The noise level in the work environment is usually moderate to very loud.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is occasionally required to sit, climb or balance, and taste or smell. The employee is frequently required to stoop, kneel, crouch or crawl. The employee will also regularly be required to stand, walk, talk or hear, use hands to finger, handle, or feel an object; and reach with hands and arms.

The employee must regularly lift and/or move up to 25 pounds, occasionally lifting and/or moving up to 100 pounds.

Specific vision abilities required by this job include close, distance, color, and peripheral vision; depth perception and the ability to adjust focus.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

Employee Safety Overview

Anti-Harassment, Discrimination, Retaliation Training

Annual Data Security Training

Annual Title IX Training

Required Departmental Training:

•General Safety Awareness

•Hazard Communication

•Bloodborne Pathogens

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. Visa sponsorship is unavailable at this time. This is not an E-Verified Position.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities

Full-Time Equivalent (FTE) % (1=100%)

1.00

FLSA Status

Exempt

Appointment Term

12 months

Shift

1st Shift

Pay Rate/Salary

Negotiable, No less than $45,000

Title of Position Supervisor

Facilities Manager

Posting Type

Internal & External

Dependent on Funding

False

Special Instructions to Applicants (if applicable)

Additional Information

Required Education, Certifications, Licensures* (minimum requirements)

Advertised: 20 Feb 2024 Eastern Standard Time

Applications close:

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